Intellectual Property Coordinator/Paralegal – Seattle

Overview

Intellectual Property Coordinator/Paralegal – Seattle Jobs in Seattle, WA at Dority & Manning, P.A.

Job description:

The IP Coordinator will utilize their expertise as a client support lead or major subprocess leader to drive initiatives related to client or attorney changes as well as collaborate with leadership regarding any practice group changes. This role may lead a small client team and/or provide training for junior practice group members. This position reports to the Team Lead.

Essential Functions

• Manage client relationship via serving as expert regarding IP processes and questions for both clients and inventors; Obtain inventor signatures as needed; Prepare client correspondence and various reporting; Serve as liaison between attorney and client.
• Manage client reporting and tracking including status updates, annual filing updates, IDS tracking, and attorney assignments.
• Using data analytics skills, create client reports upon request incorporating in tracking spreadsheets, attorney input, accounting and other data.
• Manage assigned dockets and collaborate with IP docketing team.
• Perform and/or manage day to day client and attorney functions related to the patent or TM practices including preparing and filing applications or office actions responses, IDS, Assignments and Declarations, processing US and Foreign mail, creating Foreign Filing Checklists etc.
• Manage and maintain client and firm databases.
• Manage the client’s billing process by collaborating directly with Accounting, ensuring accuracy, timeliness, and thorough documentation of all billing activities.
• Lead client relationship management with a high level of efficiency and the ability to handle a significant volume of work, ensuring that client needs are met promptly and accurately.
• In conjunction with leadership develop and maintain client procedural and training documentation, form letters and templates, checklists, etc.
• Partner with team lead to process client transfers, or new client intakes.
• Recommend enhancements to existing processes and procedures.
• Identify and conduct quality review of client focused work product to ensure compliance and accuracy.
• Serve as a training lead when needed for client group and/or other junior practice group members. May serve as department trainer.
• Participate in professional development, continuing education/training opportunities.

Education

• Bachelor’s degree or equivalent experience/education

Qualifications

• Demonstrated understanding and implementation of multiple aspects of IP processes
• Demonstrated understanding and implementation of the firm’s vision and values
• Advanced proficiency in Microsoft Office Suite and Adobe
• Ability to independently facilitate and manage projects
• Ability to analyze and interpret data
• Excellent verbal and written communication skills

Salary Range

• Actual pay will be adjusted based on the candidate’s education, training, experience, and other job-related factors permitted by law. Salary range: $55,000-88,000

Schedule:

• Monday to Friday

Work Location: Hybrid in Seattle, WA 98101

Dority & Manning, P.A., one of the nation’s largest intellectual property law firms, is seeking an entry-level IP Coordinator to join our Seattle office. This role is a strong fit for someone coming from a data-intensive, process-driven background (whether in tech operations, data analysis, quality assurance, or a similar field) who is looking to bring those skills into a new industry. No prior legal or IP experience is required. What matters is that you’re naturally data-driven and resourceful, quick to pick up new systems, and comfortable bringing structure to detail-heavy work. You’ll be supporting matters for some of the world’s most recognized companies, including numerous Fortune 100 clients, giving you exposure to high-stakes work from day one.

To excel in this role, you should be a fast learner who can absorb new processes and terminology quickly, and someone who exercises strong, independent judgment when managing deadlines and shifting priorities. If you’ve built sharp analytical habits in a fast-moving industry and are looking for a stable next step with real growth potential, we’d love to hear from you.

Job Type: Full-time

Pay: $55,000.00 – $88,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Vision insurance

Application Question(s):

• Are you a US Citizen?

Ability to Commute:

• Seattle, WA 98101 (Required)

Work Location: Hybrid remote in Seattle, WA 98101

Title: Intellectual Property Coordinator/Paralegal – Seattle

Company: Dority & Manning, P.A.

Location: Seattle, WA

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