Overview
Intake Specialist – Law Firm Jobs in Austin, TX at Kirker Davis, LLP
About the Firm
The Law Office of Gilbert Vara Jr. is a respected sole practitioner law office committed to providing clients personalized and high-quality legal services. With a strong focus on client relationships, professionalism, and integrity, the law office handles various legal matters with dedication and discretion. We’re looking for a dependable and personable Legal Office Receptionist to be our clients’ first point of contact and support the firm’s daily operations.
Position Summary
The Legal Office Receptionist is responsible for managing the front desk, greeting clients, answering phones, and providing essential administrative support to ensure the smooth and efficient operation of the office. This role requires strong communication skills, attention to detail, and maintaining confidentiality in a legal setting.
Key Responsibilities:
Greet clients and visitors with professionalism and courtesy
Answer and direct incoming calls, take accurate messages, and manage email correspondence
Communicate with the law office team
Maintain attorney calendars, schedule meetings, and manage deadlines
Organize and maintain physical and digital case files
Order office supplies and manage inventory
Handle incoming and outgoing mail and packages
Maintain confidentiality and security of all sensitive information
Qualifications:
High school diploma or equivalent required; associate or bachelor’s degree preferred
Prior experience working in a law office or legal environment preferred
Proficiency in Microsoft Office; experience with CLIO and Hive a plus
Strong grammar, typing, and proofreading skills
Excellent organizational and time management abilities required
Ability to prioritize tasks and work independently
Professional demeanor and effective interpersonal communication skills
Opportunities for growth and increased responsibilities over time
Preferred Traits:
Bilingual, Spanish speaking a plus
Notary Public certification is a plus
Dependable and punctual
Friendly, empathetic, and client focused attitude
Job Type: Full-time
Pay: From $15.00 per hour
Expected hours: 40 per week
Benefits:
Paid time off
Schedule:
8 hour shift
Work Location: In person
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Title: Intake Specialist – Law Firm
Company: Kirker Davis, LLP
Location: Austin, TX
