Overview
Immigration Assistant-Part Time-In Office Jobs in San Diego, CA at Keamy Tavares & Associates, APLC
We are experts in business immigration law, and as USCIS continues its shift toward fully digital, online filing, we’re looking for a tech-savvy administrative professional to help power our case operations. This role is ideal for someone who is highly organized, computer-proficient, and energized by systems, data accuracy, and process.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Track and input client information accurately into our case management system.
- Organize, maintain, and manage electronic and physical case files, ensuring documentation is complete, current, and properly filed.
- Monitor client document uploads and follow up promptly on missing or incomplete submissions.
- Track and log USCIS receipt notices, approval notices, and other case correspondence; update case statuses accordingly.
- Support attorneys and paralegals by keeping case files audit-ready and easily accessible.
- Assist with online filings and digital submissions as USCIS transitions more filing types to electronic systems.
- Flag case processing delays, missing documents, or inconsistencies for attorney/paralegal review.
- Maintain organized digital recordkeeping practices across case management and file-sharing systems.
TECHNOLOGY & SYSTEMS
This role requires more than basic computer literacy.
- Advanced computer skills with strong comfort learning and troubleshooting new software independently.
- Experience with immigration case management platforms (e.g., Docketwise) strongly preferred.
- Familiarity with USCIS online filing systems (USCIS ELIS) and electronic document portals.
- Strong working knowledge of Microsoft Office Suite (Outlook, Word, Excel) and cloud-based file storage/sharing systems.
- Comfortable using AI-assisted tools to streamline data entry, tracking, and organization.
POSITION REQUIREMENTS
- High school diploma required; Associate’s or Bachelor’s degree preferred.
- Prior administrative, legal, or immigration office experience a plus.
- Exceptional organizational skills and close attention to detail.
- Ability to manage a high volume of client files and deadlines simultaneously.
- Strong written and verbal communication skills for client and team coordination.
- Ability to work independently while following firm protocols and procedures.
- 3 days in-office for a five-hour shift each day.
Pay: $25.41 – $27.00 per hour
Work Location: In person
Title: Immigration Assistant-Part Time-In Office
Company: Keamy Tavares & Associates, APLC
Location: San Diego, CA
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