Overview
[HCM] Legal Operations Executive (3+ YOE) | Tech Industry Jobs in Ho Chi Minh City, Ho Chi Minh City, Vietnam at VORTECH SERVICE COMPANY LIMITED
Title: [HCM] Legal Operations Executive (3+ YOE) | Tech Industry
Company: VORTECH SERVICE COMPANY LIMITED
Location: Ho Chi Minh City, Ho Chi Minh City, Vietnam
Role Purpose
Act as the operational backbone of the global legal team — ensuring deadlines are tracked, reporting is accurate, and coordination across multiple jurisdictions runs smoothly. You will enable visibility, efficiency, and zero gaps in execution.
Key Responsibilities
1. Reporting & Tracking
- Build and maintain dashboards for licensing, contracts, litigation, and workload tracking
- Prepare regular reports for the Head of Legal and senior stakeholders
2. Team Coordination & Workflow
- Manage intake and triage of legal requests across business units
- Maintain a master calendar of regulatory deadlines, renewals, and filings
- Oversee contract lifecycle processes: templates, e-signature, and document storage
3. Process & Systems Ownership
- Own and optimize legal ops tools (contract/matter management systems, repositories)
- Drive process improvements to increase efficiency and reduce turnaround time
4. Vendor & Budget Support
- Track external legal spend and manage invoices / PO processes
- Coordinate with external counsel and vendors
5. Knowledge Management
- Maintain legal templates, playbooks, and documentation
- Support onboarding of new team members on systems and processes
Requirements
- 3+ years in legal operations, paralegal, or legal project management roles
- Experience in in-house or multi-jurisdictional environments preferred
- Strong Excel/Google Sheets skills; Power BI or similar is a plus
- Familiar with contract or matter management systems
- Strong written English communication
- Highly organized, proactive, and comfortable working across time zones
Preferred
- Experience in the video game, gaming, or esports industry is a strong advantage
What Success Looks Like (First 12 Months)
- Zero missed regulatory deadlines
- Full adoption of legal tools across the team
- Consistent, accurate reporting cadence established
Location & Reporting
- Based onsite in Vietnam
- Reports directly to the Head of Corporate, Licensing & IP (Dubai)
