Overview
Front Office Receptionist/Legal Assistant – Ocala Jobs in Ocala, FL at Allen Law Firm, P.A.
We are growing, and we are looking for professionals who are motivated, organized, and willing to work hard to deliver exceptional results for our clients.
If you’re looking for a place to build a career, sharpen your skills, and be part of a high-performing team—keep reading.
This is a full-time in office position. Benefits available!
Description:
The Front Office Receptionist and Intake Legal Assistant I serves as the first point of contact for clients, visitors, and callers, providing a professional and welcoming presence for the firm. This role is essential to maintaining daily office operations, supporting administrative processes, and assisting the intake team. The receptionist ensures a clean, organized environment and handles communication and clerical duties efficiently to support the overall functionality and image of the firm.
SKILLS AND QUALIFICATIONS:
- High School diploma or equivalent required.
- Self-motivated.
- Bilingual (Spanish) preferred, but not required.
- Computer experience required.
- 1+ years of related experience is preferred in working in an administrative assistant role or telecommunication.
- Advanced Proficiency in Microsoft (Outlook, Word, Excel, and PowerPoint).
- Ability to communicate effectively and professionally.
- Excellent communication and time management skills; proven ability to meet deadlines.
- Ability to function well in a high-paced environment; performs additional duties as assigned.
- Use discretion, confidentiality, and good judgment.
KEY RESPONSIBILITIES:
- Answer incoming calls promptly, and route them appropriately.
- Greet clients and visitors courteously and professionally, always to offer refreshments.
- Promptly prepare and tidy the conference room for in-office client meetings.
- Respond to client inquiries and direct them to appropriate staff.
- Maintain a clean and organized reception area and common office spaces.
- Monitor office supply levels and order supplies as needed.
- Coordinate with vendors for office maintenance or deliveries.
- Organize incoming mail and faxes and distribute them accurately into the appropriate file.
- Creating new client files in the case management system.
- Initiating claims with insurance companies.
- Preparing and sending letters of representation to relevant parties (e.g., insurance carriers, at-fault individuals).
FULL TIME (M-F 8:30-5pm)
Job Type: Full-time
Pay: $15.00 – $18.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Title: Front Office Receptionist/Legal Assistant – Ocala
Company: Allen Law Firm, P.A.
Location: Ocala, FL
Category:
