Overview
Front Desk Coordinator/Administrative Assistant Jobs in Los Angeles, CA at Binding Minds
Founded in 1952, RubinBrown LLP is one of the nation’s leading accounting and professional consulting firms. The RubinBrown name and reputation are synonymous with experience, integrity and value.
RubinBrown redefines the full-service experience by combining technical and industry expertise with a commitment to personal and high-level relationships.
https://www.rubinbrown.com/
Major Responsibilities
Plan, schedule, and coordinate meetings and appointments
Assist administration of meetings, seminars, or tasks through note taking, meeting minutes, surveys, special projects, etc.
Prepare monthly billing reports, statements, edit invoices, and disperse to clients
Prepare and send engagement & rep letters
Manage and maintain files and records
Back up for Receptionist, executive assistant, and other administrative team members
Make photocopies of reports and other materials
Proofread and scan documents
Process, assemble, and bind client reports, tax returns and proposals
Prepare and complete expense reports for Partners and Managers using Concur Solutions when requested
Prepare client mailings and maintain database of information
Assist Partners with monthly billing processing
Assist in implementing and monitoring internal operating procedures
Back up other Executive Assistants and Receptionist
Assist with service line seminars and office-wide events
Produce documents in Microsoft Word, Excel and PowerPoint using designed templates
Prepare correspondence and presentations, including editing and formatting
Required overtime during busy times of year (approximately 50-55 hours a week during peak times)
Other administrative duties as assigned
Preferred Experience/Background/Skills
High School Diploma/GED required, Associate’s or Bachelor’s Degree preferred
Minimum of 3 years work experience in an administrative role
Highly motivated, professional, energetic and resourceful
Excellent organizational skills with high attention to detail
Strong interpersonal skills; ability to interact effectively with all levels both internally and externally
Able to work independently with minimal supervision, as well as in a team environment, supporting multiple people and priorities in a fast paced environment
Ability to work effectively in deadline situations
Excellent written and oral communication skills
Strong MS Office skills (Outlook, Word, Excel, PowerPoint)
Strong PC skills, including Adobe Acrobat.
Flexibility with overtime in order to meet deadlines
Working Conditions
The typical office hours are 8:00 a.m. to 5:00 p.m.
Ability to work in excess of normal work hours, when necessary, (approximately 50-55 hours a week during peak times)
Travel for this position will be minimal if any
Ability to sit for long periods of time
Ability to move throughout office
Ability to lift, carry, push, pull up to 30-50 pounds
Ability to speak English to communicate with clients, team members, etc.
One Firm
To foster a highly respected, inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. RubinBrown is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.
EEO Employer W/M/Vet/Disabled
Colorado, Nevada and Illinois Salary Statement:
The salary range displayed is specifically for those potential applicants who will work or reside in the states of Colorado, Nevada or Illinois if selected for the role. Any offered salary is determined based on internal equity, internal salary ranges, market data/ranges, applicant skills and prior relevant experience, degrees and certifications (e.g. JD / technology)
Benefits Summary
Education
Preferred
Associates or better in Business Administration or related field
Bachelors or better in Business Administration or related field
Behaviors
Required
Enthusiastic: Shows intense and eager enjoyment and interest
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Motivations
Required
Self-Starter: Inspired to perform without outside help
Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
Title: Front Desk Coordinator/Administrative Assistant
Company: Binding Minds
Location: Los Angeles, CA
