Overview
Foreclosure Legal Assistant Jobs in Philadelphia, PA at McCalla Raymer Leibert Pierce LLP
The Accounts Receivable and Contract Administrator oversees billing, collections, and contract compliance in a fast-paced fire sprinkler and alarm contracting business. This role is responsible for ensuring timely and accurate invoicing, monitoring collections, maintaining contract documentation, and supporting project teams with contractual compliance and change order processing.
Key Responsibilities:
Accounts Receivable (AR):
– Oversee the entire billing process including progress billings for contract jobs
– Prepare and submit pay applications in accordance with project schedules and contract terms.
– Monitor Aging Reports and actively manage: collections; engage with customers to resolve discrepancies and ensure timely payments.
– Maintain lien rights by managing notices, waivers, collections, and compliance with state and contractual deadlines.
– Coordinate with project managers to validate percent-complete data and ensure accurate billing.
– Provide monthly AR status reports
Contract Administration:
– Review contract terms and ensure compliance with customer requirements, including insurance, bonding, licensing, and safety documentation.
– Track and administer all contract documents, submittals, change orders, and amendments.
– Support project teams by maintaining a repository of executed contracts, subcontracts, and correspondence.
-Liase with legal and risk management teams regarding contractual risk, indemnification, and claims.
– Handle Contract communication duties,
– Assist in preparing documentation for audits, prequalification packages, and certifications.
Position Factors
Industry: Construction (Specialty subcontracting – Fire Protection)
Experience Level: 5+ years in construction AR and contract admin
Software: Construction ERP (ComputerEase preferred)
Specialization: Lien Law knowledge (TX), AIA Billin, contract compliance
Scope: Direct responsibility over collections, billing, contracts for project-based business
Job Type: Full-time
Pay: $65,000.00 – $80,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
No nights
No weekends
Work Location: In person
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Title: Foreclosure Legal Assistant
Company: McCalla Raymer Leibert Pierce LLP
Location: Philadelphia, PA
