Overview
Firm Administrator Jobs in Winston-Salem, NC at Kurtz Whitley Guy Sanders & Rainey, PLLC
Job Overview
The boutique law firm of Kurtz Whitley Guy Sanders & Rainey, PLLC is seeking an experienced and highly motivated Firm Administrator to oversee the day-to-day financial, billing, payroll, employee-administration, and office operations of the firm.
We are a close-knit team of attorneys, paralegals, and support staff. The ideal candidate will be dependable, organized, proactive, and comfortable taking ownership of a broad range of responsibilities. This position is best suited for a self-starter who enjoys solving problems, improving processes, supporting a team, and helping a professional office operate efficiently..
Responsibilities
- Maintain the firm’s books in QuickBooks, including deposits, checks, transfers, journal entries, accounts payable, accounts receivable, and bank reconciliations.
- Coordinate with the firm’s CPA, banking representatives, and other financial professionals.
- Prepare regular financial and fee reports for the firm’s partners.
- Administer payroll through ADP, including timekeeping, payroll entry, PTO tracking, payroll reconciliation, retirement-plan contributions, and related reporting.
- Maintain employee files and assist with onboarding, benefits administration, training, insurance matters, and other employee-related administrative needs.
- Administer the firm’s TimeSolv billing system, including client and matter setup, prebills, invoices, expense entries, reminder statements, deposits, and billing reconciliations.
- Assist with client billing questions and accounts-receivable follow-up. Process monthly billing and invoices for clients.
- Maintain office systems and procedures and oversee vendors, equipment, service contracts, office supplies, postage, facilities, and routine office and technology issues.
- Identify opportunities to improve office efficiency and develop or implement appropriate processes and procedures.
- Address operational problems as they arise and perform other administrative and operational duties as assigned by the firm’s partners.
Qualifications
- A strong background in accounting, bookkeeping, office management, small-business administration, or a related field.
- College coursework or a degree in accounting, business administration, or a related field is preferred.
- At least two to three years of relevant experience in bookkeeping, accounting, payroll, office management, or business administration.
- Proficiency with QuickBooks, Microsoft Excel, and other commonly used office software.
- Strong knowledge of accounts payable, accounts receivable, bank reconciliations, payroll processes, and general bookkeeping and tax concepts.
- Excellent organization, communication, judgment, problem-solving skills, and attention to detail.
- Ability to manage multiple responsibilities and deadlines, work independently, and follow matters through to completion.
- High degree of integrity, reliability, discretion, and professionalism, with the ability to handle confidential financial, personnel, and client information.
- Strong team orientation and willingness to assist with both significant projects and routine office needs.
- Law-firm or professional-services experience is preferred.
- Experience using ADP, TimeSolv, or similar payroll and billing systems is preferred.
Schedule and Benefits
This is a full-time, in-person position. The firm’s regular office hours are 8:30 a.m. to 5:30 p.m., Monday through Thursday, and 8:30 a.m. to 12:30 p.m. on Fridays. The firm offers benefits including health insurance, a retirement plan, paid time off, and paid holidays.
Compensation
Salary is commensurate with experience and qualifications. Please inquire for additional information regarding the anticipated salary range.
How to Apply
Please submit a résumé and brief cover letter describing your relevant experience and interest in the position. All inquiries and applications will be kept confidential.
Pay: $55,000.00 – $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person
Title: Firm Administrator
Company: Kurtz Whitley Guy Sanders & Rainey, PLLC
Location: Winston-Salem, NC
Category:
