Overview
Family Law Paralegal Jobs in Castle Rock, CO at Gravis Law, PLLC
About Us:
Florida Board Certified Elder Law Attorneys R. Kellen Bryant and Carla Trinca-Conley at Berg Bryant Elder Law Group, PLLC assist caregivers and families with asset protection planning. Our primary role is to assist seniors and their families in navigating the complex legal landscape associated with aging with decreasing mental capacity and physical ability. We cover a wide range of services designed to protect your loved ones’ rights and ensure your peace of mind. Our experienced team provides personalized guidance and compassionate legal counsel tailored to the unique needs of every client.
Job Description:
Berg Bryant is seeking a friendly and welcoming front office receptionist for our fast-paced law firm serving elderly clients, their caregivers, and families in St. Augustine and the surrounding areas. The ideal receptionist will have a warm and cheerful demeanor, along with excellent client rapport. Other responsibilities include answering phones professionally and pleasantly, as well as assisting with administrative tasks for the law firm. A successful receptionist will excel at multitasking and prioritizing with ease.
THIS IS NOT A WORK FROM HOME POSITION.
Essential Responsibilities:
Greet clients professionally, offer refreshments, and direct them to the appropriate meeting room upon arrival
Answer telephones, using the provided script, and take detailed and accurate messages, correctly filter calls, and forward messages to appropriate team members
Maintain calendars for multiple attorneys and paralegals using Calendly and Actionstep
Keeps meeting rooms stocked in preparation for in-person meetings
Scan and file hand-delivered documents into case files, then notify paralegals for review of documents
Confirm appointments with clients, update case notes, and forward messages to appropriate team members
Track task time in Actionstep software for billable and non-billable tasks
Scan, file, print, copy, and fax documents as requested by team members and attorneys
Enter client confidential data into attorney files as requested
Print meeting materials for potential client meetings daily
Always keep the building entrance, reception area, meeting rooms, break room, and coffee stations clean and tidy
Communicate clearly with internal and external stakeholders using different platforms, including but not limited to Microsoft Teams, GoTo, and Outlook
Make court and bank runs as needed
Collect payments from clients before attorney meetings
Create and send accurate daily logs to teams for review
Act as witness to client signings as requested, may have to travel off-site with attorney or paralegal
Request performance surveys from clients after meetings or calls
Perform conflict checks before attorney meetings
Review, scan, and name incoming documents from clients correctly for case files
Requirements:
High School Diploma, associate’s degree preferred
Proficient with Microsoft Office (especially Word, Excel, Teams, and Outlook)
Adaptable to new technology and software tools
Experience using Actionstep preferred
Excellent customer service and phone etiquette
Reliable and keen attention to detail
Highly organized
Proven efficiency managing multiple calendars for executives or attorneys
Previous law office experience preferred
Six months of multiple phone line experience preferred
Compensation and Benefits:
Wage is commensurate with experience and qualifications
PTO plus paid holidays
Community service day – 1 day extra allocated for you to serve your community with an organization of your choosing
Health benefits including medical, dental, vision, STD, 401k
Professional Development assistance
Schedule & Location:
145 Land Grant, Suite 6, St. Augustine, FL 32092
Monday – Friday (8:30a – 5:00p)
No nights or weekends required
0% out-of-town travel, 3% in-town travel
To apply: Please submit a resume and cover letter with three reasons you would be a great fit to join our team!
Equal Opportunity Employer Statement:
We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Job Type: Full-time
Pay: From $17.50 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Professional development assistance
Vision insurance
Schedule:
8 hour shift
Monday to Friday
No nights
No weekends
Work Location: In person
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Title: Family Law Paralegal
Company: Gravis Law, PLLC
Location: Castle Rock, CO
