Overview
Facilities Coordinator – Global Law Firm Jobs in London Area, United Kingdom at Strictly Recruitment
Title: Facilities Coordinator – Global Law Firm
Company: Strictly Recruitment
Location: London Area, United Kingdom
Facilities Coordinator – Global Law Firm
Strictly Recruitment is seeking a highly organised and proactive Facilities Coordinator to support the smooth day‑to‑day operation of our global law firm clients London office.
Reporting to the Facilities Manager, this role is ideal for someone who enjoys working in a professional services environment and takes pride in delivering high‑quality operational and administrative support. You’ll work closely with the wider Facilities and Operations teams, playing a key role in ensuring an efficient and welcoming workplace.
The Firm
This is a prestigious, global law firm, advising leading international organisations on complex, cross‑border matters. The London office is the firm’s largest, having experienced significant growth in recent years and offering a collaborative culture with clear opportunities for development and progression.
Key Responsibilities
- Managing billing and cheque requests via the 3E system across multiple UK and international offices
- Processing expenses through Chrome River
- Maintaining Facilities documentation and intranet content
- Delivering Facilities and Health & Safety inductions for new joiners, including office tours
- Coordinating office moves, trainee seat rotations and internal relocations
- Maintaining seating plans, floor layouts and schedules
- Processing travel and office insurance claims
- Coordinating business card orders and liaising with external suppliers
- Resolving courier and taxi queries
- Supporting Facilities budget tracking and expenditure reporting
- Providing cross‑team operational support, including meeting room setup
- Managing bicycle storage and locker enquiries
Skills & Experience
- Previous experience in a busy Facilities or Operations role
- Experience within professional services or a law firm environment advantageous
- Strong Excel and Microsoft Office skills
- Highly organised with excellent attention to detail
- Confident communicator with a strong customer‑service mindset
- Able to prioritise effectively and work well under pressure
- Flexible, dependable and proactive
