Overview
Experienced Law Firm Administrator Jobs in Calgary, Canada at Ackah Business Immigration Law
Required Experience: 5 to 7 years in Law Firm Administration
Location: Calgary office
Based on experience
- Proven 5 to 7 years of Law Firm Administration experience
- Ability to collaborate with law firm owners for effective implementation and execution
- Proficiency in handling confidential information with professionalism and trustworthiness
- Outstanding organizational and calendar management skills
- Basic knowledge in Bookkeeping (external bookkeeper and accountant available)
- Excellent technology skills with a quick learning ability
- Strong communication skills (verbal and written)
- Experience in client management and strong writing skills
- Record of delivering accurate work with attention to detail
- Energetic, enthusiastic, and team-oriented attitude
- Ability to multitask, work under pressure, and remain focused
- Understanding of Law Firm Requirements and Obligations
- Positive and proactive problem-solving approach
- Proficiency in Word, Outlook, PowerPoint, and Excel
- Sees this role as a profession, not just a job
- High integrity and outstanding character
Responsibilities:
- Ensure timely handling of billing, accounts, and collections
- Manage the processing of firm and client payables and the collection of receivables
- Review the cash flow report weekly with the managing lawyer
- Discuss monthly firm financial reports with the managing lawyer
- Run firm payroll and administer benefits
- Monitor Key Performance Indicators for all staff to ensure optimal performance
- Supervise day-to-day law firm operations and ensure smooth functioning
- Establish and uphold office administrative systems and procedures
Qualifications:
- Must have at least 5 to 7 years of Law Firm Administration experience, specifically working with law firm owners to implement and execute tasks efficiently
- Proficiency in Word, Outlook, PowerPoint, and Excel is required; familiarity with CLIO Manage would be an advantage
- Excellent organizational, time management, and problem-solving skills are essential for success in this role
- Strong oral and written communication abilities are a must, along with keen attention to detail, to manage constraints effectively
- Ability to handle multiple tasks of varying complexities and exhibit a willingness to take on new challenges to develop skills further
- Should be able to work independently while supporting the team and reporting directly to the managing lawyer
- Demonstrated track record of producing accurate, detailed work and maintaining confidentiality with sensitive information
- An optimistic and enthusiastic approach to facing challenges and opportunities is highly valued in this role
- Must possess outstanding calendar scheduling skills and be able to work in a high-pressure environment while remaining focused
- Should have a cooperative attitude toward teamwork and a proactive mindset toward achieving team success
About Company
Ackah Business Immigration Law is a boutique immigration law firm that values deep expertise, exceptional service, and long-term relationships. While our core practice is immigration, we frequently receive client needs that extend beyond our scope. To better support clients and keep referrals in-house, we are expanding our network of trusted professionals through of counsel relationships.
Title: Experienced Law Firm Administrator
Company: Ackah Business Immigration Law
Location: Calgary, Canada
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