Overview
Executive Legal Secretary Jobs in Cleveland, OH at In-finite Search Solutions
We are seeking an experienced Executive Legal Secretary with a litigation and defense background to provide high-level administrative and secretarial support to attorneys. The ideal candidate will have experience working in a law firm environment, strong knowledge of litigation processes, excellent organizational skills, and the ability to manage multiple priorities with minimal supervision.
Responsibilities
- Provide administrative and legal secretarial support to attorneys handling litigation and defense matters.
- Prepare, format, and proofread pleadings, motions, correspondence, legal documents, reports, and other materials.
- Open and maintain client files and assist with new matter intake and conflict checks.
- Assist with litigation-related document preparation, redlining, document conversion, filing, and organization.
- Manage attorney calendars, court deadlines, meetings, depositions, conferences, and travel arrangements.
- Handle telephone calls, emails, correspondence, and client communications professionally and confidentially.
- Assist with time entry, billing, invoices, expense reports, and collections as needed.
- Maintain accurate electronic and hard-copy case files and ensure documents are organized for easy retrieval.
- Prepare materials and supporting documentation for meetings, depositions, hearings, and other litigation activities.
- Conduct research and gather information as requested by attorneys.
- Provide backup support to other legal secretaries and assist with office coverage.
- Exercise sound judgment when handling matters during attorney absences.
- Manage multiple cases, competing deadlines, interruptions, and changing priorities in a fast-paced environment.
Qualifications
- 3+ years of legal secretarial experience with a litigation/defense background.
- Experience supporting attorneys in a law firm or similar legal environment.
- Familiarity with litigation procedures, pleadings, court filings, deadlines, and case management.
- Associate degree or equivalent education/experience preferred.
- Strong written and verbal communication skills.
- Excellent organizational, time-management, and multitasking abilities.
- Proficiency with Microsoft Word; working knowledge of Excel and PowerPoint.
- Typing speed of approximately 60 WPM.
- Familiarity with legal billing or accounting software is a plus.
- Strong attention to detail, professional judgment, and ability to work independently.
- Ability to maintain strict confidentiality and provide exceptional client service.
Compensation: $65,000–$90,000 annually, plus excellent benefits and the opportunity to work in a professional, collaborative environment.
Pay: $65,000.00 – $90,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
- Work from home
Experience:
- Executive Legal Secretary : 3 years (Required)
- Litigation / Defense background: 3 years (Required)
Ability to Commute:
- Cleveland, OH 44112 (Required)
Work Location: Hybrid remote in Cleveland, OH 44112
Title: Executive Legal Secretary
Company: In-finite Search Solutions
Location: Cleveland, OH
Category:
