Overview
Executive Legal Assistant – Law Firm – $70k-$90k Jobs in Manhattan, NY at Whitman Transition Advisors Job Community
Title: Executive Legal Assistant – Law Firm – $70k-$90k
Company: Whitman Transition Advisors Job Community
Location: Manhattan, NY
Legal Assistant – Premier Law Firm (NYC Office)
Location: New York, NY
In this dynamic role, you’ll manage practice operations, coordinate calendars, and ensure smooth client service. We’re looking for a proactive, solutions-oriented professional who takes initiative, stays organized, and brings a strong sense of ownership to their work. If you enjoy being a go-to resource, keeping things running efficiently, and contributing to a fast-paced, collaborative team—this role is for you.
Responsibilities:
Manage client relationships as the primary point of contact.
Recommend and implement process improvements to enhance service quality, efficiency, and client responsiveness.
Develop and manage systems for tracking assignments, workflows, and legal file statuses to meet deadlines and ensure timely follow-up actions.
Communicate effectively with clients and internal teams, including providing training and support for Salesforce users, managing data, running reports, and maintaining security.
Oversee workflow and assignments in collaboration with Department Attorneys; manage the opening of files and related procedures.
Monitor billing, update the legal team on pertinent bills, and assist with accounts receivable collection.
Support marketing efforts, including creating social media content and presentation materials, and assisting with speaking engagements.
Process invoices for payment, maintain calendars, schedule meetings, and update Constant Contact/HubSpot lists.
Participate in various projects and initiatives and assist in training new hires.
Qualifications:
Minimum of 3+ years of experience performing legal support tasks, preferably in Corporate Law.
Bachelor’s degree from an accredited institution, focusing on legal studies or a related field.
Proficiency in MS Word, Excel, and Outlook, with the ability to quickly adapt to other applications; intermediate to advanced computer skills, including experience with document management systems (NetDocuments preferred).
Demonstrated action-oriented approach with sound judgment in a fast-paced, high-growth legal environment.
Exceptional organizational and communication skills, both written and verbal, with a keen attention to detail and strong proofreading skills.
Ability to work independently, manage multiple projects simultaneously, meet deadlines consistently, and maintain a professional demeanor to communicate clearly, calmly, and concisely.
