Overview
Executive Assistant / Paralegal Jobs in Luxembourg, Luxembourg, Luxembourg at CM Law
Title: Executive Assistant / Paralegal
Company: CM Law
Location: Luxembourg, Luxembourg, Luxembourg
Company Description
CM Law is a Luxembourg law firm mainly active in the private equity, corporate, M&A, real estate, investment funds, employment and dispute resolution practice areas. We are a boutique law firm and propose an alternative to the Luxembourg leading law firms, by being close to our clients, responsive to their needs and by applying an appropriate pricing. We focus on delivering a high level of expertise for a comprehensive range of integrated services, and build our clients’ relationships as true partnerships with a long term and trusted vision.
Role Description
CM Law is looking for an Executive Assistant / Paralegal to support its firm and participate in its continued growth. In this position, your typical day will see you working on a wide range of different tasks. Your main focus areas will be to:
Legal support of the lawyers (KYC, board minutes, contracts, EGM, etc.)
Ensure front-desk activity (reception, telephone, correspondence and meeting rooms’ management)
Provide general administrative support to the team (create, type, format, copy, file, archive. documents and files)
Coordinate all actions linked to office management and deal with suppliers (manage office supplies, control the tidiness and operational functionality of the office, manage IT issues, signal repairs.)
Take part in the invoicing process on Avonca system (prepare and send invoices, record time, disbursements and expenses)
Participate in marketing actions (events and conferences, mailings, material, digital communications.)
Be part of a team and work in close cooperation with the other team members.
Qualifications
We are looking for someone who:
Has an experience of minimum 3 years in a similar role, ideally in a law firm or legal environment
Holds a bachelor’s degree in executive secretarial studies or languages
Has an excellent command of French and English, written and spoken. A good command of German, Italian and/or Luxembourgish is an advantage
Has an excellent knowledge of Microsoft Office: Word, Excel and PowerPoint
Is highly organised, rigorous, reliable and pro-active
Can demonstrate strong adaptability competences and a good resistance to stress
Is a good team player and, at the same time, capable to work autonomously
Has strong interpersonal skills and is customer oriented.
