Overview
Executive Assistant – Legal – Corporate Jobs in Toronto, Ontario, Canada at Optionscs
Owner at Jackson Consulting – Senior Recruitment Contractor at Options Consulting Solutions
Executive Assistant to Chief Legal Counsel
Location:
Toronto, ON
Schedule:
Full-time, 5 days onsite
Company Overview:
Our client, a leading organization, is seeking an experienced and dynamic Executive Assistant to provide critical administrative support to the Head of Legal. As an integral part of the broader in-house legal team, you will assist in ensuring smooth daily operations within the legal department while helping to manage complex and confidential matters. This is a full-time, in-office role based in Toronto.
Key Responsibilities:
Provide comprehensive administrative support to the Head of Legal including calendar management, scheduling meetings, and handling confidential correspondence.
Draft, proofread, and prepare legal documents, presentations, and reports.
Coordinate internal and external communication.
Organize and maintain files, legal records, and documents, ensuring accuracy and confidentiality.
Assist with the preparation of legal and compliance-related materials for meetings, conferences, and regulatory filings.
Manage travel logistics, including flight, accommodation, and itinerary coordination.
Liaise with internal departments and external stakeholders as required.
Assist in the organization of board meetings, legal department events, and other special projects.
Requirements:
Proven experience as an executive assistant, legal assistant, or in a similar administrative role, preferably supporting senior leadership in a corporate or legal environment.
Strong understanding of legal terminology and documentation processes is highly desirable.
Exceptional organizational skills and ability to prioritize tasks effectively.
Excellent written and verbal communication skills, with a keen attention to detail.
High level of discretion, confidentiality, and professionalism in handling sensitive information.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to thrive in a fast-paced environment and manage multiple priorities.
Post-secondary education or relevant certification in business administration, legal studies, or a related field is preferred.
What We Offer:
Competitive base salary $75,000 – $90,000 based on experience, bonus, pension, and benefits package.
A supportive and collaborative work environment.
Opportunities for career growth and professional development.
Central Toronto location with easy access to transit.
Seniority level
Associate
Employment type
Full-time
Job function
Administrative and Legal
Industries
Staffing and Recruiting
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Title: Executive Assistant – Legal – Corporate
Company: Optionscs
Location: Toronto, Ontario, Canada
Category: Administrative/Clerical (Legal Secretary), Law/Legal (Legal Secretary)
