Overview
Executive Assistant – Law Firm Jobs in Luxembourg, Luxembourg at Vialegis – Legal Staffing Solutions
Title: Executive Assistant – Law Firm
Company: Vialegis – Legal Staffing Solutions
Location: Luxembourg, Luxembourg
Vialegis is a boutique recruitment firm – part of House of HR group – exclusively dedicated to Legal, Tax & Compliance professionals. Founded in Belgium in 2003, we currently operate in Luxembourg, Holland and Netherlands.
We are currently looking for an Executive Assistant on behalf of an international law firm based in Luxembourg.
Your role :
- Providing high-level administrative and organisational support to senior legal professionals and teams.
- Managing complex agendas, meetings, and travel arrangements
- Drafting, formatting, and updating legal documents, reports, and correspondence
- Coordinating internal and external meetings, including logistics and minute-taking when required
- Handling expense reports, time entries, and general administrative follow-up
- Maintaining files, records, and internal documentation
- Supporting the wider team on a range of day-to-day administrative matters
Your profile :
- Significant experience as an Executive Assistant within a legal or professional services environment.
- Strong organisational and coordination skills, with the ability to manage multiple priorities
- Detail-oriented, proactive, and service-minded
- Discreet, reliable, and able to work autonomously
- Comfortable supporting senior stakeholders in a demanding environment
- Fluent in English; French and/or German would be considered an asset.
