Overview
Executive Assistant, Corporate Jobs in Vancouver, Canada at Glencore
Final date to receive applications:
June 1, 2026
About the role
Reporting to the General Counsel, Legal & Compliance team and the executive management team, the Executive Assistant, Corporate is responsible for senior administrative, legal coordination and corporate governance support to the Vice‑President, General Counsel & Corporate Secretary and the Legal & Compliance Department. The role also provides executive administrative support to Vancouver‑based executives and senior leadership and serves as a key coordination point between EVR and its parent company Glencore, shareholders, external counsel, and corporate and operations teams across Canada, Australia, Japan, Korea and Switzerland.
This executive‑level support role requires strong judgment, discretion and the ability to manage highly confidential and commercially sensitive information. Flexibility to work occasional extended hours to accommodate business and international requirements is essential. In return, EVR supports a flexible work schedule, including a compressed work week and alternating Fridays off, enabling strong work‑life balance.
Responsibilities Executive & Legal Support
- Serve as a trusted coordination partner to the VP, General Counsel & Corporate Secretary, managing priorities and information flow
- Triage and prioritize incoming communications and identify urgent or high‑impact matters
- Prepare and format executive correspondence, memoranda, presentations and briefing materials
- Liaise with senior executives, board members, shareholder representatives and external stakeholders to facilitate communication and follow‑through
- Manage the VP, General Counsel & Corporate Secretary’s calendar, scheduling priorities, travel and logistics in alignment with business and legal priorities
- Provide administrative coordination and calendar support for other EVR executives as required
Legal & Compliance Support
- Support day‑to‑day operations of the Legal & Compliance teams based in Vancouver and Calgary
- Maintain legal trackers, contract status lists, regulatory calendars and compliance records
- Coordinate internal approvals, document execution and signature processes across the organization
- Track legal deadlines, regulatory obligations, governance milestones and litigation matters
- Support document management, retention protocols and legal holds
- Assist with internal investigations, compliance reviews and training logistics
- Help manage departmental workflows, shared resources and intake of legal requests
Corporate Governance & Board Support
- Assist with preparation of board and shareholder committee meeting materials
- Coordinate agendas, resolutions and written consents
- Compile and distribute materials through secure board portals and liaise with shareholder committee representatives in Sydney, Tokyo and Seoul
- Maintain corporate records, minute books and governance documentation
- Assist with director onboarding, certifications and conflict‑of‑interest tracking
- Support corporate entity filings and record‑keeping across jurisdictions
External Counsel & Litigation Coordination
- Liaise with external law firms regarding scheduling, document requests and billing
- Coordinate document production, discovery materials and evidence organization
- Track engagement letters, budgets and legal accruals
- Assist with regulatory inquiries, audits and litigation administration
- Maintain legal hold and document preservation processes
Glencore Support & Coordination
- Act as liaison with Glencore Legal & Compliance teams in Australia, Canada and Switzerland
- Coordinate meetings, approvals and document flow across North American, European and Australian time zones
- Facilitate communication between the VP, General Counsel & Corporate Secretary and global legal, compliance, finance and executive leadership teams
- Prepare and distribute materials required for parent company and shareholder governance processes
- Track action items arising from global executive and legal meetings
- Manage secure transfer of confidential and privileged information via data rooms and secure platforms
- Provide limited after‑hours coordination where required to meet international deadlines
Corporate Interfaces
- Interface with Operations,…
Title: Executive Assistant, Corporate
Company: Glencore
Location: Vancouver, Canada
Category:
