Overview
Executive Assistant/Coordinator (Global Law Firm) Jobs in New York, NY at Kay Search Group
Title: Executive Assistant/Coordinator (Global Law Firm)
Company: Kay Search Group
Location: New York, NY
Position: Executive Assistant/Coordinator (Global Law Firm)
Location: New York, NY (Hybrid WFH)
Company: Globally Recognized AM 100 Law Firm
Comp Package: Base salary to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.
Summary:
A U.S. based Law Firm is actively seeking an Executive Assistant/Coordinator. This position will be responsible for providing concierge-style, high-level assistance to a high level executive and team, which includes handling travel/visa coordination, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.
This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!
Responsibilities forExecutive Assistant/Coordinator:
Develop project strategies to ensure efficient completion of tasks
Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
Consult with the Firm’s support departments and internal staff at all levels, verifying the accuracy of completed work
Coordinate with other Firm offices, both domestic and international
Assist with Department initiatives and special projects
Assist with preparing materials for presentations and conferences
Enter attorneys’ time records and submit attorneys’ expense reports
Assist with calendaring and scheduling requests
Organize and facilitate conference and video calls
Prepare engagement letters and new matter memos for new clients and matters
Assist with new-business conflicts process
Assist in promoting business development, entering business activities and coordinating with Marketing department
Requirements forExecutive Assistant/Coordinator:
Bachelor’s Degree preferred
5+ years of related administrative experience in a law or professional services firm
Understanding or experience working with travel visa and immigration forms a plus
Proficiency with Microsoft Excel, Word, and PowerPoint
Demonstrates effective interpersonal and communication skills, both verbally and in writing
Ability to work independently
Ability to handle sensitive matters and maintain confidentiality
