Overview
Executive Assistance/Office Manager Jobs in Berkeley, CA at Hagens & Berman
Salary
$34,130.98 Annually
Location
Longview, TX
Job Type
Full-Time
Job Number
2024-130
Department
Public Works
Division
Water Distribution
Opening Date
01/27/2025
Description
Provides administrative support to a departmental director/manager or other assigned personnel; coordinates meetings and/or other functions; prepares correspondence, reports, and other documentation; updates and maintains departmental records and files; conducts a variety of general accounting duties; coordinates the ordering of office and/or other supplies for area of assignment; provides information and customer service to the general public; and performs other related duties as assigned.
Examples of Duties
Answers, screens, and directs incoming calls; documents and distributes phone messages.
Greets, screens, and directs visitors to appropriate personnel and/or departments.
Responds to inquiries from City employees, outside agencies, and the general public; provides information regarding departmental services and policies; assists in resolving complaints.
Performs a variety of customer service duties; processes and issues municipal permits/licenses.
Provides skilled administrative support to a department head and/or other assigned personnel.
Coordinates meetings, training sessions, receptions, or other types of functions; reserves venue locations; organizes function supplies, equipment, and food; obtains speakers and transportation.
Books travel and/or training arrangements; prepares travel expense reports.
Prepares correspondence, memoranda, meeting agendas/minutes, public notices, legal documents, contracts, surveys, or other documentation; designs cards, brochures, and flyers.
Receives, logs, and attests municipal contracts, deeds, and agreements; files legal documents with the County as required.
Compiles and analyzes statistical, financial, and/or other administrative data; prepares various types of reports; monitors and maintains compliance with regulatory reporting requirements.
Performs data entry; organizes, updates, and maintains departmental records, personnel files, rosters, phone lists, filing systems, and/or databases; creates and maintains spreadsheets.
Provides assistance in preparing and monitoring assigned budgets; processes departmental invoices; prepares bank deposits; reconciles financial reports and bank/credit card statements.
Prepares and submits departmental timesheets and other payroll information; tracks and/or reconciles employee accrual and leave balances.
Coordinates the ordering of office and/or other departmental supplies; monitors and maintains supply inventories; orders vehicle titles and license plate for City fleet vehicles as assigned.
Provides training and/or supervises the work activities of clerical personnel as assigned.
Performs other routine and/or specialized duties relative to area of assignment as assigned or required.
Minimum Requirements
High School Diploma or equivalent, and two years experience working as an administrative assistant; OR an equivalent combination of education and experience. Appointment/Commission as a Notary Public, Certification as a Texas Registered Municipal Clerk, and/or other specialized licenses or certifications may be required depending on area of assignment. Must possess a valid Texas Driver’s License.
All full-time employees receive:
15 vacation days
10 paid holidays
15 sick days
Retirement Plan (Texas Municipal Retirement System) with a two to one match
Paid Health/Dental/Life Insurance
Cafeteria Plan
Emergency Leave
Longevity Pay
Free employee health clinic
Tuition reimbursement
Employer
City of Longview
Address
306 W. Whaley
Longview, Texas, 75601
Phone
903-237-1220
Website
http://www.LongviewTexas.gov/Jobs
Title: Executive Assistance/Office Manager
Company: Hagens & Berman
Location: Berkeley, CA
