Overview
Entry-Level Staff Assistant / Client Coordinator Jobs in Stuart, FL at Alex Gillen, Attorney at Law
Job Title: Entry-Level Staff Assistant / Client Coordinator
Location: Stuart, Florida
Job Type: Full-Time or Part-Time
Benefits: Paid time off
About Us
Our law firm focused on providing responsive, professional, and client-centered legal services working in estate planning and administration and real estate law. We are looking for a motivated, organized, and personable team member who wants to begin a long-term career in the legal field. This position offers hands-on experience and a clear opportunity for advancement into a paralegal role for the right candidate.
Position Overview
The Staff Assistant / Client Coordinator is often the first point of contact for our clients and plays an important role in supporting attorneys and maintaining smooth office operations. This is an ideal opportunity for someone looking to enter the legal profession and grow within a fast-paced, professional office environment.
No prior legal experience is required. We are willing to train the right candidate who demonstrates professionalism, reliability, strong communication skills, and attention to detail.
Those looking for part-time employment opportunities are encouraged to apply. Please indicate if you are seeking part-time or full-time employment.
Responsibilities
- Answer and direct incoming phone calls professionally
- Greet clients and visitors
- Schedule consultations, meetings, and appointments
- Editing and proof reading documents
- Maintain client communications and follow up with prospective and existing clients
- Open and organize physical and electronic files
- Assist with document preparation, scanning, and filing
- Coordinate intake information and gather requested documents from clients
- Manage calendars and administrative tasks
- Assist attorneys and staff with general office support
- Maintain confidentiality and professionalism at all times
Qualifications
- Strong verbal and written communication skills
- Excellent organizational skills and attention to detail
- Friendly, professional, and client-focused demeanor
- Ability to multitask and prioritize responsibilities
- Proficiency with computers, Microsoft Office, and email systems
- Reliable transportation and punctuality
- Ability to work independently and as part of a team
Preferred Qualifications
- Prior office, customer service, reception, or administrative experience
- Interest in pursuing a long-term legal career
- Spanish-speaking ability is a plus, but not required
Growth Opportunity
This position is designed as an entry point into the legal profession. Candidates who demonstrate strong performance, initiative, and professionalism may have the opportunity to advance into a paralegal or legal assistant position as the firm continues to grow.
Why Join Our Team?
- Supportive and professional work environment
- Opportunity for mentorship and career development
- Meaningful work helping clients through important legal matters
- Growing firm with advancement opportunities
- Hands-on exposure to the legal field
How to Apply
Please submit:
- Your resume
A background check is required.
We are looking for someone who is dependable, eager to learn, and ready to grow with our firm.
Pay: $31,200.00 – $42,000.00 per year
Benefits:
- Paid time off
Work Location: In person
Title: Entry-Level Staff Assistant / Client Coordinator
Company: Alex Gillen, Attorney at Law
Location: Stuart, FL
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