Overview
Entry Level Legal Assistant Jobs in Plano, TX at Stanley and Associates
ROLE
We are seeking an experienced Administrative Support Assistant to support the United States Attorney’s Office for the Southern District of Texas (USAO SDTX) in Brownsville, TX. This position plays a key role in supporting litigation teams by ensuring the smooth operation of administrative and clerical functions in a secure federal environment. Your responsibilities will focus on managing front desk operations, maintaining case-related documentation, coordinating internal communications, and supporting day-to-day office activities essential to ongoing litigation efforts.
This is a full-time opportunity in which we’ll provide competitive pay, comprehensive benefits, and job stability and security.
Apply today!
RESPONSIBILITIES
I. Reception
Provide receptionist and clerical support for litigation staff
Receive and screen telephone calls and office visitors
Notify staff of visitors and incoming calls
Operate and maintain telephone switchboard equipment
Interact professionally with staff, visitors, and other personnel
Control access to the office and ensure only cleared individuals are admitted
Enforce administrative rules and regulations governing facility access
Monitor facility access using closed circuit television and cameras
II. Clerical Support
Draft and format documents using word processing software based on a variety of input sources
Operate word processing software and manage filing systems in daily tasks
Screen and distribute incoming mail and packages
Respond to inquiries via phone, email, letter, and fax
Work under the supervision of the Office Manager
Apply sound judgment in performing daily responsibilities
Take initiative in planning and completing assigned tasks
III. Case Management
Open and close case files in Caseview and assemble new case documentation
File appeal records with corresponding criminal files
Assist with litigation support tasks in coordination with AUSAs and Legal Assistants
Track and communicate changes to court dockets and calendars
IV. Logistics & Inventory
Monitor and track use of government vehicles, keys, fuel cards, and mileage logs
Assist with inventory management and excess property submission
Conduct annual inventory of civil and criminal case files
Coordinate travel for case witnesses and litigation staff
REQUIRED KNOWLEDGE & SKILLS
Demonstrated proficiency in Microsoft Office applications, including Word, PowerPoint, Excel, and Outlook
Ability to operate a computer to produce documents, create spreadsheets, and manage databases
Familiarity with procedures for controlling physical access to secure facilities
Strong written and verbal communication skills for professional correspondence and inquiry response
Attention to detail and organizational skills for document handling and case file management
Ability to maintain confidentiality and handle sensitive information appropriately
REQUIRED EXPERIENCE
Experience managing front desk/reception operations in a professional or legal environment
PREFERRED EXPERIENCE
Experience supporting legal or litigation-based office operations
EDUCATION
High school diploma or equivalent required
Undergraduate degree preferred
LOCATION
Brownsville, TX 78520
TELEWORK
Not eligible for telework
CLEARANCE
U.S. citizenship is required as it supports the U.S. federal government
CLIENT
U.S. Department of Justice
TRAVEL
Travel is not required
WORK HOURS
40 hours
8 hours a day
5 days a week
EMPLOYMENT CLASSIFICATION
Employment Classification Eligibility — Nonexempt
RELOCATION
Not eligible for relocation benefits
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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.
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Title: Entry Level Legal Assistant
Company: Stanley and Associates
Location: Plano, TX
