Overview
Document Administrator Jobs in O’Fallon, IL at Command Holdings
Role: Legal Administrative Assistant/Legal Assistant
Location: Indianapolis, IN
Work Mode: Onsite
Employment Type: Long term contract
Client: State Of IN
Department: OUCC
Interview Mode: First Video Than In Person
Req ID: (756499)
PRIMARY RESPONSIBILITIES
Manages and processes all case and non-case related information/documents.
Supports and assists technical staff and attorneys as assigned.
Supports and assists all Administrative Assistants in coordinating daily work schedules.
Maintains calendar dates (in Outlook) for all active cases.
Setup and coordinate meetings and conferences.
Organizes case files for attorneys in preparation of evidentiary hearings.
Contributes to overall Agency and Division goals.
Interacts with public and external contacts as frontline administrative assistant.
Creates and modifies documents using Microsoft Office Suite, including Word, Excel, Adobe pdf.
Perform general clerical duties including but not limited to copying, faxing, mailing, and filing.
Maintains files in Microsoft Dynamics as well as other emerging IT applications.
Tracks activities and maintains various spreadsheets and databases.
Maintains any required Division records and reports.
Performs other duties as assigned.
Job Requirements:
Exceptionally strong organizational skills, including meticulous attention to detail and ability to work on multiple cases and assignments simultaneously.
Excellent time management skills, including ability to perform and complete tasks under deadline pressure.
Excellent verbal and written communication skills, capable of interfacing with all levels of the organization in a dependable, self-motivated, and team-oriented manner.
Sensitivity to confidential and redacted information in legal filings;
Knowledge and skill in developing and maintaining case files and other documents;
Ability to work independently and in teams both in a timely and well organized manner;
General knowledge of Agency’s Microsoft Dynamics system.
Proficiency in using Microsoft Office software (Word, Excel, SharePoint);
Job Type: Contract
Pay: $24.00 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Education:
High school or equivalent (Required)
Experience:
Legal assistant or paralegal: 2 years (Required)
Proficiency with Microsoft Office Suite: 2 years (Required)
work independently with excellent attention to detail.: 1 year (Preferred)
establish effective and cooperative working relationships.: 1 year (Preferred)
Microsoft Excel: 1 year (Preferred)
Paralegal certification or coursework: 1 year (Preferred)
executive or lead administrative or legal assistant.: 1 year (Preferred)
Work Location: On the road
Title: Document Administrator
Company: Command Holdings
Location: O’Fallon, IL
