Director of Legal & Compliance

Overview

Director of Legal & Compliance Jobs in Philadelphia, PA at Fair Trade Outsourcing

GENERAL FUNCTIONS:

Performs a variety of responsible office, secretarial and administrative duties; regularly and independently, which requires a broad scope and knowledge of clerical and administrative practices and procedures. Works with a variety of confidential information regarding City legal issues.

ESSENTIAL FUNCTIONS (Without Accommodations):

· Able to read, write, speak and understand English in order to communicate with co-workers, City officials and the general public.

· Able to work a forty (40) hour workweek and occasional overtime when necessary.

· Able to use equipment and/or materials as specified in this job description.

· Able to see and hear well enough to perform the duties specified in this job description.

· Able to climb stairs.

· Able to maintain confidentiality.

DUTIES/TASKS/JOBS

· Accurately prepare correspondence, ordinances, resolutions and other legal documents at City Attorneys’ direction.

· Research and prepare preliminary drafts of resolutions and other legal documents for attorney review.

· Maintain City Attorney web page.

· Reception duties include screening calls, and scheduling appointments for the Department.

· Provide administrative support for prosecution of municipal ordinance violations and civil forfeiture cases.

· Assist other department personnel with specific work assignments.

· Relay instructions and directions to other department heads at direction of City Attorney.

· Perform bookkeeping functions, including purchasing, payroll and drafting budget documents under supervision of City Attorney.

· Assist in maintaining department filing system and library.

· Provide back-up secretarial assistance in other areas when necessary.

· Submit courthouse filings and work with Clerk of Court as necessary.

· Arrange all business travel for department personnel; assist with filing of travel authorization requests and travel vouchers outlined by the City Travel Policy.

REQUIRED KNOWLEDGE/ SKILLS/ ABILITIES/ QUALIFICATIONS:

· Ability to communicate in a polite and effective manner with co-workers, City officials and the general public.

· Must conduct business in a professional and respectful manner.

· Must maintain a high level of confidentiality regarding work product.

· Must possess basic English grammar and business composition skills as well as basic math skills.

· Must possess strong communication, organization, administrative and people skills.

· Ability to work overtime as necessary to meet deadlines.

· Ability to be cross trained to perform other duties in the City Attorney’s office.

· Ability to work independently, within the scope of existing city and department rules.

· Ability to produce error-free documents from rough draft, plain copy or transcribed instruction.

· Ability to understand complex written regulations and instructions.

· Ability to maintain files and organize documents.

· Ability to stand or sit for long periods of time.

· Ability to handle stress of meeting deadlines.

· Ability to transcribe from audio recordings.

· Proficient with Microsoft software (Word, Excel, Outlook, Power Point), and City software including Legistar, One Solution, Optiflow, Optiworkflow, One Solution and others, and County and District Court software systems.

· Knowledge of or ability to learn appropriate municipal codes, ordinances and laws.

· Knowledge of standard office procedures and familiarity with basic office machines.

· Type 40+ wpm, as certified by the Human Resources Office.

· Excellent customer service skills.

· Sufficient corrected or uncorrected eyesight to read fine print and computer screen.

· High school graduate; bachelor’s degree or college courses preferred.

· Minimum four years progressively responsible, applicable secretarial/administrative office experience as determined by City Attorney.

· Previous legal/litigation experience/high level executive assistant experience.

Job Type: Full-time

Pay: $68,533.00 – $89,093.00 per year

Benefits:

Employee assistance program
Employee discount
Flexible spending account
Health savings account
Life insurance
Retirement plan
Vision insurance

Schedule:

8 hour shift
Monday to Friday

Ability to Commute:

Key West, FL 33040 (Preferred)

Ability to Relocate:

Key West, FL 33040: Relocate before starting work (Preferred)

Work Location: In person

Title: Director of Legal & Compliance

Company: Fair Trade Outsourcing

Location: Philadelphia, PA