Overview
Director and AMS Regional Leader – Contracts Jobs in Austin, TX at SailPoint
The Passionists of Holy Cross Province
Park Ridge, IL
Job ID#:
15425169622
Posted:
May 1, 2025
Expires:
June 30, 2025
Category:
Clerical/Administrative
Terms:
Part-Time Employee
Experience:
0-2 Years
Education:
Undergraduate Degree
Base Pay:
Hourly
Send applications or inquiries to: [email protected]
Job Description
The Province Offices Administrative Coordinator plays a central role in supporting the life and operations of Holy Cross Province, working closely with the Provincial Superior, the Provincial Leadership Team and staff. This position involves a wide range of responsibilities including administrative support, recordkeeping, correspondence, compliance filings and coordination with Passionist communities and external partners.
This is a mission-driven role requiring confidentiality, attention to detail and a genuine sense of service to the Church and the Passionist Congregation.
Key Responsibilities
1. Provincial Superior and Staff Mail and Communication
Open, scan and distribute mail addressed to the Provincial Superior
Email scanned correspondence to the Provincial Superior promptly
Sort and distribute mail to the Province Offices staff
2. Phone Support – Development Office
Answer phones on Tuesdays and Thursdays
Record details of donor calls in database
Fulfill donor requests and provide appropriate follow-up
3. Mass Intentions
Distribute Mass intentions to appropriate clergy
Provide corresponding credit memo information to the Finance Office
4. Finance Office Support
Prepare checks for mailing and file check copies
Set up folders/files for each new fiscal year
Identify financial records for shredding under document retention policy
Distribute payroll and mail annuity checks and letters
5. Medicare/Medicaid Coordination
Enroll Passionist members in Medicare Part D
Assist in selection of new drug plans as needed
Respond to Medicare inquiries. Forward Medicaid enrollment information to partners
6. Member Records and Documentation
Maintain accurate and organized files for all members
File incoming correspondence and legal documents
Respond to immigration attorney requests with relevant documentation
7. Recordkeeping and Directory Maintenance
Keep records updated for deceased members, jubilees, ordination dates, etc.
Maintain and distribute updated Province Directory
8. Provincial Leadership Team Support
Draft minutes for meetings and prepare board resolutions
Coordinate signature collection and organize official files
9. Office File Maintenance
Ensure Province Offices file cabinets are organized and maintained
Conduct regular reviews and disposal of outdated material
10. Reporting and Legal Compliance
Prepare annual reports for the Congregation, dioceses and external entities
File reports with Secretaries of State and maintain legal entity records
Access Official Catholic Directory (OCD) flipbook and download Passionist pages
11. Correspondence and Letters
Draft testimonial letters for ministry outside of home dioceses
Send donor acknowledgment letters for gifts to the Province Offices
12. Mission Office Support
Respond to requests for Missionary Cooperation Plan appeals
Contact parishes, write letters, identify available Passionists and prepare logistics
13. Seasonal and Special Duties
Send Christmas cards to bishops, legal representatives, and key contacts
Serve as a Notary Public for the Province Offices
14. Other Projects and Duties as Assigned
Qualifications and Skills
A deep appreciation for and alignment with the mission and values of the Passionist Congregation
Strong organizational and clerical skills with excellent attention to detail
Ability to handle confidential information with discretion and professionalism
Effective written and verbal communication skills
Proficiency with Microsoft Office and electronic filing systems
Ability to multitask and prioritize responsibilities
Experience in nonprofit, religious or diocesan administration is preferred
Work Schedule and Environment
This is a 32 hour per week (Monday through Thursday) on-site position based at the Province Offices in Park Ridge, Illinois. The role involves collaboration with Passionist leadership, staff and external partners. Occasional flexibility in work hours may be required in service to the needs of the Congregation.
Compensation and Benefits
The Passionists of Holy Cross Province offer a competitive wage commensurate with experience, along with a comprehensive benefits package that includes health insurance, paid time off and retirement contributions. Employees are supported in a work environment that values mission, respect and a spirit of service.
To Apply
Please submit a resume and cover letter detailing your interest about the position to [email protected]. Applications will be accepted until position is filled.
About the Employer
The Passionists of Holy Cross Province are a Roman Catholic religious order of priests and brothers founded by St. Paul of the Cross, dedicated to keeping alive the memory of Christ’s Passion through preaching, compassion and solidarity with the suffering. Our mission reaches across pastoral ministries, retreats, spiritual direction, social justice and care for creation. Rooted in community life and contemplative prayer, we serve with humility, simplicity and a profound sense of hope. See more at www.passionist.org.
Title: Director and AMS Regional Leader – Contracts
Company: SailPoint
Location: Austin, TX
