Deputy Clerk of Court

Overview

Deputy Clerk of Court Jobs in Appleton, WI at Outagamie County

Outagamie County Core Values

Invested in Serving

Better Together

Create Progress

Support Through Compassion

Position Purpose

Reporting to the Chief Deputy, the Deputy Clerk of Court performs a variety of court-related tasks and provides services to agencies, attorneys and the general public involving the maintenance and processing of civil, criminal, traffic, small claims, juvenile/adoption, family/paternity and other records.

To be successful in this role, the employee will demonstrate flexibility, professionalism, and a strong commitment to serving the public. This role requires the ability to interact and communicate effectively with people from a variety of backgrounds and circumstances by providing friendly, respectful, and customer-focused service . Being a dependable, collaborative, and team-focused employee will also be key to their success in the first year.

HOURS: Monday through Friday, 8:00am to 4:30pm, with occasional overtime. No remote work available.
This position is eligible for a comprehensive benefits package including being a part of the Wisconsin Retirement System.

Key Responsibilities

The following duties are most critical for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Maintains court records in accordance with applicable statutes, court rules, and established procedures.
• Supports court proceedings by documenting case activity, managing exhibits, and administering oaths to witnesses and jurors as authorized.
• Reduces judgments of the court to written documentation for court signature. Prepares other documents following court proceedings. Cancels appropriate warrants in a timely manner.
• Assists in jury management and maintenance of juror panels. Prepares juror and witness payment vouchers.
• Initiates and maintains court records using automated systems.
• Communicates professionally and effectively with court personnel, attorneys, other county staff, and members of the public through oral, written, and electronic communication; listens attentively, provides clear and accurate information, demonstrates patience and empathy, and uses problem-solving skills to address questions and routine concerns in accordance with established policies and procedures.
• Provides a variety of clerical support services, composes and prepares correspondence as needed using computer and word processing software.
• Maintains records regarding money judgments, liens, satisfaction of judgments and other related financial documentation.
• Maintains work schedules and performs assigned duties in support of court operations, including additional hours when operationally necessary and consistent with County policy.
• Processes passport applications in accordance with applicable federal requirements and office procedures.

Education/Certifications/Experience Requirements

• High school graduate or equivalent required; with 3 years legal administrative experience preferred.
• Paralegal training and knowledge of, or exposure to, court operations and systems is preferred.
• Any combination of education and experience that provides equivalent knowledge, skills, and abilities will be considered.
• Must meet all U.S. Department of State eligibility requirements for designation as a Passport Acceptance Agent.

Required or Preferred Skills

• Ability to organize, prioritize and systematically handle a large volume of information, documents and files in a fast-paced multi-task environment.
• Ability to understand legal documents, statutes and court proceedings.
• Ability to readily comprehend and grasp complex procedures and processes.
• Demonstrated proficiency in typing and related skills.
• Ability to manage large caseloads while working under pressure.
• Ability to take legible, clear, quick, comprehensive, and succinct minutes of court proceedings utilizing proper grammar skills for others understanding and review.
• Ability to adapt to changing priorities, procedures, and operational needs in a positive and professional manner.
• Must be reliable in attendance and flexible to work additional hours/overtime as needed.
• Ability to interact and work effectively with co-workers, members of the public, and individuals from diverse backgrounds; communicate clearly and effectively both orally and in writing while maintaining confidentiality; and provide accurate information in a courteous, respectful, and professional manner in accordance with established policies and procedures.
• Ability to interact effectively with individuals in stressful, sensitive, or high-volume situations.
• Ability to lift, carry, push, pull, or otherwise move objects up to 20 pounds, understanding and utilizing proper body mechanics.

Outagamie County offers Benefit options and paid time off for team members that work 20+ or more hours per week. Learn more today by visiting: https://www.outagamie.org/government/departments-f-m/human-resources/employee-benefits-information

Outagamie County Diversity Statement:

Outagamie County is committed to developing, nurturing, and sustaining an equitable community and workforce where all individuals can thrive. We pledge to amplify the voices of under-represented communities or those who were historically excluded, by removing barriers that result from racial, social injustice and inequities. We strive to ensure that equity, diversity, inclusion are embedded at all levels of Outagamie County programs and departments through acknowledging, analyzing, and addressing the root causes of inequities. We will create and advance equitable polices, practices and procedures, including, but not limited to County services, recruitment and retention, policies and practices, budgeting and procurement. We commit to being transparent and will continually evaluate and update our values when identified goals and objectives are not being achieved or sustained. Outagamie County will strive to create an inclusive environment where every community member feels like he/she/they belong.

OUTAGAMIE COUNTY IS AN EQUAL-OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.

Title: Deputy Clerk of Court

Company: Outagamie County

Location: Appleton, WI

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