Overview
Deputy Clerk II Jobs in San Marcos, Texas, USA at Hays County
Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Summary
Under direct supervision, the Deputy Clerk II performs a variety of administrative, general clerical, and bookkeeping services and categorizes documents, exhibits, reports, and confidential records relating to court cases and files for the District Clerk office. The work involves performing micrographic work for the preservation and archiving of permanent records. This position also assists District Judges in the courtroom by ensuring the courtroom proceedings run efficiently and effectively.
The product of the employee’s work affects the operation of the department that may include the well-being of persons that are not employed in the department.
Individuals in this position serve at the pleasure of the current elected official.
Performs routine office procedures such as answering telephone calls, accepting payments, issuing receipts, processing mail, photocopying, scanning documents, and locating files and case information for attorneys, the District Attorney, parole officers, state agencies, and the general public.
Assists customers and callers regarding District Clerk filings and directs them to the appropriate office or staff.
Operates personal computer to enter and retrieve information.
Files paper and electronic court documents.
Reviews, processes, sorts, and organizes paper and electronic documents and instruments received for filing daily.
Prepares and issues a portion of civil and criminal process, notices, and criminal court writs.
Reviews and processes Bureau of Vital Statistics forms to send to the State.
Performs searches and locates and retrieves information for attorneys, the District Attorney, the Attorney General, and the public.
Copies and certifies documents.
Maintains exhibits for fast retrieval and secure storage.
Re-shelves files and prepares additional files for extension of existing files.
Organizes file room space.
Prepares archival records and old files for records management.
Assists with courtroom duties including civil and criminal non-jury docket and selection of jurors.
Administers oaths as necessary to witnesses, interpreters, juries, and defendants in criminal cases.
Maintains docket entries for District Court.
Performs other duties as assigned.
Minimum Requirements:
Any combination of experience or training may be substituted on a year-for-year basis.
Requires High School diploma or equivalent.
Requires six months of secretarial, office, or bookkeeping work experience, preferably in a judicial or legal setting.
Class C driver’s license.
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Title: Deputy Clerk II
Company: Hays County
Location: San Marcos, Texas, USA
Category: Administrative/Clerical, Law/Legal
