Overview
Court Filings Specialist Jobs in Baltimore, MD at Bright Horizon Construction
Job description
Job Title: Legal Assistant – Community Associations
Department: Community Associations
Reports To: HR Manager
FLSA Status: Non-Exempt
Summary:
Performs a variety of secretarial duties for Community Association attorneys to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys, supervisors, and staff. Observes confidentiality of client matters.
Primary Duties and Responsibilities:
· Composes letters, memos, and various other court documents.
· Prepares documents for delivery to court with appropriate formatting, copies, and court fees. Proofreads all work completely and carefully. Timely scans all documents into Software program.
· Sorts and dates incoming mail, identifying time-sensitive documents and notifying attorneys. Ensures that outgoing mail is timely prepared, and, if necessary, routes mail to specific delivery service and follows up on timely delivery. Timely log all returned mail into software program and notify responsible attorney.
· Utilizes and is proficient in computer software including Microsoft Office Suite. Operates standard office equipment, including personal computer, printers, copiers, typewriter, facsimile, and telephone.
· Prepare client proposals to obtain new business for the firm, monitor and track retainer letters for new clients.
· Timely opens, closes and maintains all case and general files according to written procedure.
· Responsible for maintaining all private process service information for court pleadings and managing case information with service providers.
· Assist with attorney organization by timely maintaining filing and Chron records.
· Receives clients and visitors. Schedules and prepares conference room. Maintains good public relations with clients.
· Assists attorneys in registering for and reporting all required mandatory Continuing Legal Education credits for each MCLE year.
· Assists attorneys with marketing activities; maintains attorney marketing and seminar folders; coordinates registration for networking functions; assists in planning and coordinating marketing activities; prepares PowerPoint presentations.
Secondary Responsibilities:
· Performs paralegal duties as requested and bills time according to policy and client billing guidelines, including proper task codes when needed.
· Provide coverage for additional attorneys should the need arise.
· Assist with overall office support such as doing inventory and ordering office supplies and other duties as assigned.
Required Skills/Knowledge Attributes
Experience with Microsoft Office applications.
Knowledge of document management software, and other software programs.
Excellent written and oral communication skills.
Strong organizational and interpersonal skills.
Ability to perform independent project-based work, make independent decisions, and work with minimal supervision.
Ability to think strategically and learn new tasks quickly.
Ability to handle highly confidential information discreetly and professionally.
Ability to juggle multiple activities and work under pressure.
Bachelor’s Degree preferred.
Prior law firm experienced preferred.
Job Type: Full-time
Pay: $22.00 – $25.00 per hour
Work Location: In person
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Title: Court Filings Specialist
Company: Bright Horizon Construction
Location: Baltimore, MD
