Overview
Corporate Secretary – Senior/Associate Jobs in Singapore at GRACE HR SOLUTIONS LTD
Title: Corporate Secretary – Senior/Associate
Company: GRACE HR SOLUTIONS LTD
Location: Singapore
1. Corporate Governance & Statutory Compliance
- Act as the key governance officer ensuring the company complies with the Companies Act, constitutional documents, and regulatory requirements.
- Maintain statutory registers (members, directors, secretaries, charges, share allotments, etc.).
- Ensure timely statutory filings with ACRA / Companies Registry (e.g. annual returns, resolutions, changes in officers/shareholding).
- Monitor compliance with corporate governance codes, listing rules (if applicable), and internal policies.
2. Board & Committee Support
- Plan, coordinate, and attend Board, AGM, and EGM meetings.
- Prepare and circulate board packs, agendas, and supporting papers.
- Take accurate minutes, track resolutions, and ensure proper execution and filing.
- Advise the Board on procedural, governance, and statutory matters.
3. Company Secretarial Administration
- Draft and manage board resolutions, shareholder resolutions, and written resolutions.
- Oversee issuance and transfer of shares, dividends, and capital changes.
- Maintain the company’s Minute Books and Corporate Records.
- Liaise with auditors, regulators, lawyers, banks, and external secretarial firms.
4. Advisory & Risk Management Role
- Advise directors on their statutory duties, fiduciary obligations, and conflicts of interest.
- Support implementation of governance frameworks, ethics policies, and compliance programmes.
- Flag governance risks and ensure appropriate escalation to the Board or Audit Committee.
5. Corporate Transactions & Projects
- Support incorporations, restructurings, M&A, share issuances, and winding-up exercises.
- Coordinate due diligence documentation and regulatory approvals.
- Assist in post-transaction filings and corporate record updates.
6. Stakeholder & Regulatory Liaison
- Serve as the primary contact point for regulators, shareholders, and corporate service providers.
- Handle shareholder communications, proxy processes, and statutory notices.
- Ensure transparency and accuracy in disclosures.
7. Internal Governance & Process Improvement
- Maintain and update governance manuals, terms of reference, and charters.
- Develop internal SOPs for board processes and statutory compliance.
- Support board evaluations and governance reviews.
Key Competencies Required
- Strong knowledge of Company Law & Corporate Governance
- High attention to detail and confidentiality
- Excellent drafting and minute-taking skills
- Ability to advise senior management and Board members
- Strong coordination and regulatory liaison skills
