Overview
Corporate Paralegal Specialist; Hybrid Jobs in Seattle, USA at Naviga Recruiting & Executive Search
Position: Corporate Paralegal Specialist (Hybrid)
About Our Client
Our client is a premier, globally recognized law firm dedicated to excellence, innovation, and strategic growth. With a vast network of legal professionals spanning major economic hubs, the firm handles high‑stakes, sophisticated matters for industry‑leading clients, from emerging startups to multinational corporations. They pride themselves on fostering an inclusive, collaborative environment where business professionals and attorneys work side by side to deliver world‑class legal solutions.
The Opportunity
This is a high‑impact, temporary‑to‑hire opportunity for an elite corporate paralegal looking to operate at a level equal to or beyond that of a junior associate. Working within the dynamic Corporate Practice Group, you will independently manage substantive transactions, maintenance, and compliance projects with minimal supervision. This role is ideal for a seasoned professional looking to leverage advanced corporate knowledge in a fast‑paced, prestigious environment that rewards initiative, technical mastery, and independent judgment.
The Location
This role offers a flexible, hybrid work environment based out of the firm’s offices in Palo Alto, Los Angeles, San Francisco, Austin, Seattle, or Chicago. Candidates must be within a commutable distance to their home office for a standard Monday through Friday, 9:00 AM – 5:30 PM schedule, collaborating seamlessly across offices nationwide.
What You Will Do
- Cap Table Management: Perform and maintain capitalization tables, stock ledgers, and option ledgers using specialized software.
- Transaction Execution: Organize, prepare, and file corporate legal documents for major transactions, including Articles of Incorporation, Amendments, consents, merger documents, closing books, electronic closing sets, and short‑form closing deliverables.
- Securities & Regulatory Filings: Prepare drafts and execute Section 16 filings, utilize SEC EDGAR Next, and conduct comprehensive Blue Sky research and filings.
- Entity Formation & Maintenance: Assist with the formation of corporations, LLCs, and 501(c)(3) entities; draft by‑laws, prepare stock certificates, and maintain physical and electronic minute books.
- Data Room & Document Control: Manage HighQ and Box data rooms, organize matter files, develop and monitor closing checklists, and administer signature packets via Docu Sign and Simply Agree.
- Corporate Governance: Prepare UCC searches, draft documentation for filings with Secretaries of State, the Department of Corporations, and other agencies, and compile annual reports.
90‑Day Success Roadmap
- First 30 Days: Onboard with the firm’s specific tools and procedures; integrate into the Corporate Practice Group; take ownership of ongoing data room management (HighQ/Box) and immediate transactional signature routing via Docu Sign/Simply Agree.
- First 60 Days: Independently handle entity formations and routine corporate filings; manage complex capitalization tables across client portfolios using Carta and Pulley; interface seamlessly with attorneys to coordinate closing checklists.
- First 100 Days: Fully operate as a primary technical resource within the team; execute complex Section 16 and SEC EDGAR Next filings with virtually no supervision; mentor junior paralegals and case assistants.
Who You Are
- Experienced Corporate Legal Professional: 10+ years of paralegal experience specializing heavily in corporate law, with a deep understanding of corporate capitalization, the Securities Act of 1933, the Securities Exchange Act of 1934, and California/Delaware Corporations Codes.
- Software Super‑User: Direct, hands‑on experience utilizing equity management tools like Carta and Pulley
, electronic data rooms (
HighQ and Box
), signature platforms (
Docu Sign and Simply Agree
), and compliance tech (
SEC EDGAR Next
). - Highly Autonomous & Resourceful: Proven ability to manage massive volumes of data, anticipate attorney needs, exercise impeccable independent judgment, and operate with a level of expertise akin to a junior associate.
- Credentialed: Possess a Bachelor’s degree (preferred) or a Paralegal Certificate.
California‑based candidates must strictly meet all California Paralegal…
Title: Corporate Paralegal Specialist; Hybrid
Company: Naviga Recruiting & Executive Search
Location: Seattle, USA
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