Overview

Corporate Legal Assistant Jobs in Toronto, Canada at WeirFoulds LLP

We are currently recruiting for a Legal Assistant to join our Corporate practice group on a full-time, permanent basis. This is an exciting opportunity for an individual who enjoys variety and working in a fast-paced, team-oriented environment.

The candidate will be responsible for supporting three lawyers. The successful candidate is a seasoned legal assistant with advanced experience in corporate law, strong technical proficiency, and superior practice management capabilities. The role requires initiative, strong communication (verbal and written) and organizational skills, and a desire to work in a team environment to promote a client-focused culture.

This is a full-time, permanent opportunity with core work hours of Monday to Friday, 9:00 a.m. to 5:00 p.m. We are currently operating a hybrid work model, and the successful candidate will be required to work in the office a minimum of 3 days per week.

Responsibilities

  • Drafting and/or preparing various transactional documents, forms, and presentations accurately and with proper formatting.
  • Assisting with the various tasks related to transactional closings as directed by the lawyers.
  • Typing general correspondence from handwritten notes, phone, or verbal instructions.
  • Managing and tracking deadlines or appointments, including managing the lawyers’ Outlook calendars, contacts and scheduling appointments as needed.
  • Managing internal and external communications which includes a high volume of incoming calls/client inquiries, physical mail and faxes; responding when needed and as appropriate. Always keeping the lawyer apprised.
  • Opening and closing files electronically and physically which also includes maintaining detailed matter/client list and maintaining the electronic filing system (iManage).
  • Running monthly accounts, as required; reviewing entries for accuracy and completeness.
  • Entering dockets into accounting software (3E), as and when required.
  • Entering and updating client contact lists in the CRM (Inter Action) and working closely with the Marketing and Business Development Department, as and when required.
  • General administrative duties such as scheduling appointments, meetings conference calls, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/ other materials on time to meet client needs.
  • Demonstrating a team approach; supporting coverage for colleague absences.
  • Assisting with lawyer’s CPD requirements and annual LSO reporting.
  • Other administrative duties as assigned. Other general administrative duties such as scheduling appointments and meetings, booking meeting rooms, making travel arrangements, etc.; working with other internal Departments to provide documents/other materials on time to meet client needs.
  • Continually assessing and establishing work priorities as needed.
  • Demonstrating a team approach; supporting and standing in for colleagues to cover absences.
  • Other administrative duties as assigned.

Required

Skills & Qualifications

  • At least six years of professional experience in transactional/corporate law is required.
  • Post-secondary education with a Legal Assistant Diploma and/or Law Clerk certificate.
  • Strong working knowledge and understanding of legal terminology, procedures and corporate transactions.
  • Proficient with legal software (iManage, Inter Action) and MS Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
  • Proficient with PDF software (Kofax Power PDF/ Adobe).
  • Excellent time management, organizational and prioritization skills.
  • Ability to work independently and within tight timelines.
  • Eagerness to learn new technology/processes and further develop skills
  • Excellent problem-solving skills, the ability to work with little instruction/supervision.
  • Excellent attention to detail and diligent proofreading skills.
  • Strong interpersonal skills and an excellent team player.
  • Passionate about providing quality service and work product to lawyers, clients and the court.
  • Good judgement and ability to exercise discretion when dealing with confidential and sensitive matters.

This job posting is for an existing vacancy.

Interested candidates who meet the above qualifications are asked to apply online with a copy of their resume and cover letter attached (preferably together in a single file).

The target salary range for this position is $60,000 – $80,000, commensurate with the successful candidate’s skills, experience, and qualifications.

Weir Foulds welcomes applications from all qualified candidates. We recognize the need to demonstrate equity, diversity and inclusion in everything we do, and are committed to providing an inclusive work environment composed of people with diverse perspectives, backgrounds, identities and cultures.

Accommodations in accordance with applicable laws are available for applicants with disabilities. If you require an accommodation at any time during the recruitment process, please contact our Human Resources Team at

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Title: Corporate Legal Assistant

Company: WeirFoulds LLP

Location: Toronto, Canada

Category:

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