Overview
Corporate Associate Jobs in New York, NY at Aionios LLC
Description
We are searching for an Executive Assistant/ Legal Administrator to work in our Walnut Creek (Headquarters) office, providing support to our General Counsel and other C-level Executives.
KEY RESPONSIBILITIES
Provides comprehensive administrative and logistical support to the General Counsel (“GC”), handling tasks like scheduling, correspondence, and project management
Acts as a point of contact for building management.
Provides back-up support to the Executive Administrative Manager for the C-Suite (“EAM”) and assists with preparation for meetings of the Board of Directors.
Calendar management: Manages GC’s calendar and schedules meetings.
Subsidiary governance: Assists with Corporate and Subsidiary governance. Drafts subsidiary Board and Shareholder resolutions under the supervision of the GC and maintains electronic minutes books for subsidiaries of Central Garden & Pet. Periodically updates the Survey of Organizational Matters containing corporate details of Central and its subsidiaries.
SEC filings: Provides support to GC and EAM in connection with SEC filings, including with D&O Questionnaires for Proxy Statement and 10-K. Helps with representation letters for quarterly filings.
Board meetings: Assists GC and EAM in preparing for meetings of Central’s Board of Directors and its committees. Assists with making travel and dinner arrangements for directors, prepares their expense reports, posts materials to Diligent, etc. Manages processes for quarterly fee payments and annual equity grants to directors.
Contracts: Coordinates signatures for contracts.
Presentations: Assists GC and EAM with the preparation of PowerPoint presentations.
Correspondence: Handles incoming mail, email, and voicemails left on switchboard.
Legal bills and budgeting: Processes bills from law firms and other legal vendors; assists with Legal budgeting.
Record keeping: Maintains files and records as required.
Provide backup support to EAM and C Suite
Supplies: Orders supplies as necessary, including for copiers and kitchen in C Suite
QUALIFICATIONS
Minimum 3 years previous work experience as Executive Assistant, required
Preferred 5+ years previous work experience as Executive Assistant and/or Office Manager
Previous experience working at Legal firm or supporting Legal professionals, strong plus
Strong organizational and time management skills
Computer skills required- Outlook, Outlook Calendar, Excel (basic), Power Point, Teams, WebEx (audio/video conference), and various internal systems for expense reports, file share, etc.
Strong communication and interpersonal skills
Detail oriented
Ability to work well independently and accept new tasks with little to no warning
Works well under pressure
WORKING CONDITIONS
Office environment- in the office at least 4 days per week.
POSITION INFORMATION
This position pays $70,000 – 90,000 annually, depending on experience
BENEFITS PACKAGE & EMPLOYEE PROGRAMS
Comprehensive Medical, Dental, and Vision Insurance
Free Life and Disability Insurance
Health and Dependent Care Flexible Spending Accounts
401k with 3% company match and annual employer discretionary contribution
Paid vacation, holidays and sick time
Employee Assistance Program
Access to thousands of free online courses
Discounts on cell phones, movie tickets, gym memberships, and more!
Education Assistance (both college degrees and professional certifications)
Referral Program with cash bonus
Access to on-demand pay
Paid parental leave
A more complete list of benefits can be found here www.CentralBenefits.org
Central Garden & Pet Company (NASDAQ: CENT) (NASDAQ: CENTA) understands that home is central to life and has proudly nurtured happy and healthy homes for over 40 years. With fiscal 2023 net sales of $3.3 billion, Central is on a mission to lead the future of the Pet and Garden industries. The Company’s innovative and trusted products are dedicated to helping lawns grow greener, gardens bloom bigger, pets live healthier and communities grow stronger. Central is home to a leading portfolio of more than 65 high-quality brands including Amdro®, Aqueon®, Cadet®, Farnam®, Ferry-Morse®, Four Paws®, Kaytee®, K&H®, Nylabone® and Pennington®, strong manufacturing and distribution capabilities and a passionate, entrepreneurial growth culture. Central is based in Walnut Creek, California and has 6,700 employees across North America and Europe. Visit www.central.com to learn more.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.
LI-JH1, LI-AK1
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Title: Corporate Associate
Company: Aionios LLC
Location: New York, NY
