Overview
Coordinator, Legal Recruiting Jobs in New York, NY at Weil, Gotshal & Manges LLP
At Caribou Coffee we create day-making experiences that spark a chain reaction of GOOD ! This is our purpose. Our team brings this to life by focusing on what’s really important around here – TEAM, GUEST, BUSINESS ! It’s that simple. If you’re ready to work somewhere you can be yourself while making an impact on your community, creating life-long relationships, and serving the best coffee around, join our herd! Apply today and be part of the ‘Bou Crew!
Position Overview:
The Real Estate Contracts Administrator will provide support to the Caribou legal team in all aspects of the real estate and development process as well as other general legal administrative support. This includes a focus on the following core areas: preparing, reviewing, and electronically filing various real estate documents, administrating and managing various legal software systems used for real estate legal support (currently HighQ, Legal Tracker, and Tango), researching relevant laws and regulations, and other legal administrative support including litigation support, outside counsel billing management, and fielding and responding to internal and external correspondence from various parties.
This individual must work in a fast-paced professional environment utilizing communication, problem-solving, decision-making, and analytical skills. The individual must be organized, detail-oriented, and capable of functioning as part of a larger team.
Core Responsibilities:
Lease and Contract Drafting and Management
Prepare and review letters of intent (LOI), leases, amendments, option exercise letters, renewals, SNDAs, estoppel,s and other related documents and contracts (including general contractor agreements, property management, building and maintenance service agreements)
Assist in reviewing and comparing document versions and reviewing lease checklists for accuracy and completeness
Abstract leases, amendments, and ancillary documents and maintain appropriate filing systems
Route documents for electronic signatures and e-filing of completed agreements
Lease Lifecycle and Portfolio Management
Administer software system for lease administration including abstracting leases, maintaining and updating lease files, and providing reporting on critical dates, terms, etc.
Administer contract management system for the real estate legal function (currently HighQ and Tango)
Tracking key dates along the new store opening process (e.g. possession/delivery
Communication and Coordination
Act as liaison to the field and corporate support center team members in answering lease and contract-related questions and inquiries including maintenance and insurance-related items
Draft and send communications to landlords and property management companies regarding lease-related items
Interact with the Real Estate, Construction, and Facilities Maintenance Departments providing support to a variety of processes including new store openings, construction, renewals, and insurance certificates (COI management)
Manage lease-related correspondence including triaging for priority issues
Coordinate with lease accounting and rent teams on new store openings, renewals, and revisions to stores within the current portfolio
General Legal and Administrative Support
Assist in engagement letters, billing guidelines, and onboarding for outside counsel
Administer the matter management system to track legal matters and outside legal spend
Review, cod,e and process bills from outside counsel in the matter management system; develop and implement reports for monitoring and reporting on outside legal spend
Furnish litigation support including file set-up and maintenance, document and fact gathering, review and preparation of discovery material,s and coordination with outside counsel and internal departments
Assist with legal entity and business license management with registered agent
Assist the legal team with scheduling meetings and with general correspondence, including reviewing and directing mail and email communications to the proper internal contacts
Skills & Requirements:
Brings the Core Values to life in all that you do: Support One Another, Make Fun Happen, Be Yourself, Take Ownership, Serve with Love
Highly motivated, self-directed, and results-driven
Detail-oriented with strong organizational skills
Ability to work independently and collaborate in a team environment, manage and follow through multi-step project steps/procedures consistently
Ability to read and understand various legal documents
Strong writer, consistently drafting legal documents and other correspondence with a high level of attention to detail and clarity
Well organized, self-motivated with a strong desire for learning
Demonstrates an entrepreneurial spirit with strong analytical, and detail orientation
Ability to effectively communicate with members of other departments in order to support their functions as well as funnel issues through the legal team
Qualifications:
Required:
College or post-secondary degree or paralegal certificate or other pertinent administrative, real estate, or legal training
3-5 years’ experience in legal or contract management support including lease management, contract administration, legal assistant, paralegal, or related areas
Ability to prepare concise and effective legal writing including lease-related documents such as amendments, letter agreements, lease memoranda, and formal legal correspondence
Experience analyzing leases and related real estate documents and effectively communicating key information to internal stakeholders
Ability to use various software systems to track matters, outside counsel use and spend, contracts, leases, and other data
Ability to effectively communicate with various stakeholders and identify, triage, and resolve issues that may arise
Excellent computer skills (Word, Outlook, Excel, PowerPoint, legal matter and contract management software systems)
Preferred:
Experience using Tango, HighQ, Legal Tracker, DocuSign, or other similar systems
Physical Requirements:
The physical requirements for this position include sitting, standing, bending, lifting, and moving intermittently during working hours. These physical requirements must be accomplished with or without reasonable accommodation.
The duties of this position may change from time to time. Caribou reserves the right to add or delete duties and responsibilities at the discretion of Caribou or its managers. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.
Caribou Coffee Operating Company, Inc. and its affiliates are proud to be Equal Opportunity Employers to all applicants for employment and prohibit discrimination and harassment of any type based on any characteristic protected by federal, state or local laws. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.
Address: | 3900 Lakebreeze Ave N , Brooklyn Center, Minnesota 55429 |
Compensation Range:
$64,946.00 – $108,243.00 per year
Starting pay is subject to Local and State Minimum Wage regulations.
**Ranges reflect what employer reasonably and in good faith expects to pay for such position.
The physical demands for this position are reaching, lifting up to 50 pounds, sitting, standing, for 4 to 8 hours, bending, and moving intermittently during working hours. These physical demands may be accomplished with or without reasonable accommodations.
The duties of this position may change from time to time. Caribou Coffee reserves the right to add or delete duties and responsibilities at the discretion of the company or its managers. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.
Caribou Coffee Operating Company, Inc. and its affiliates are proud to be Equal Opportunity Employers to all applicants for employment and prohibit discrimination and harassment of any type based on any characteristic protected by federal, state or local laws. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.
Brand:
Caribou Coffee
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Title: Coordinator, Legal Recruiting
Company: Weil, Gotshal & Manges LLP
Location: New York, NY
