Overview
Conveyancing Secretary Jobs in Cape Town, South Africa at AGC Recruitment Pty Ltd
Introduction
A leading global law firm is seeking an experienced and detail-oriented Conveyancing Secretary to join its Cape Town office. This role offers the opportunity to work within a high-performing conveyancing and real estate team, supporting conveyancers and development secretaries on a range of property transactions.
Key Responsibilities
- Provide administrative and clerical support to conveyancers and transfer & development secretaries
- Open and manage files on conveyancing and practice management systems
- Maintain accurate electronic and manual filing systems
- Prepare basic correspondence, legal documents, and standard forms under supervision
- Assist with transfer, development, and notarial documentation
- Perform document checks to ensure completeness and compliance before submission
- Liaise with clients, estate agents, and third parties to obtain outstanding information
- Monitor and update internal tracking systems and ensure adherence to deadlines
- Handle courier arrangements, document collections, and deliveries
- Assist with diary management, scheduling, and follow-ups
- Support FICA, FATCA, and client onboarding compliance processes
- Assist with financial aspects of transfers, including:
- Verifying guarantees
- Drafting guarantee requests
- Billing and preparing pro forma and final statements
- Attend to investment of purchaser funds and related administrative processes
- Maintain strict confidentiality of client and transactional information
- Collaborate effectively within a team and assist during high workload periods
Minimum Requirements
- Grade 12 (Matric)
- Secretarial or Administration Certificate/Diploma
- Minimum 4 years’ experience as a Conveyancing Secretary
- Solid understanding of property transfer processes
- Experience with conveyancing systems (CMS or similar) advantageous
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong command of English (verbal and written)
Key Skills & Competencies
- Strong administrative and organisational skills
- High attention to detail and accuracy
- Ability to work under pressure and meet strict deadlines
- Excellent communication and interpersonal skills
- Ability to work independently and within a team
- Professional telephone etiquette
- Proactive, reliable, and conscientious
- Willingness to learn and adapt to new systems and processes
What’s on Offer
- Opportunity to join a prestigious global law firm
- Exposure to high-value conveyancing and development work
- Collaborative and professional working environment
- Career growth and development opportunities
Remuneration
Market Related Salary
Interested?
Apply online
Brought to you by AGC Legal Recruitment
. Skillset
Required:
Conveyancing Secretary, Conveyancing Assistant, Deeds Office, Rates Clearance, Estate Agents, Legal Secretary, Conveyancing Systems, CMS System, Property Transfers, FICA Compliance, Legal Administration, Sectional Title, Development Transfers
Title: Conveyancing Secretary
Company: AGC Recruitment Pty Ltd
Location: Cape Town, South Africa
Category:
