Overview
Contracts & Data Entry Specialist Jobs in Star, ID at Thrive Services
Posting Date
02/06/25
Application Deadline
02/12/25
Pay Range
Min – Mid – Max
$21.45 – $28.23- $35.00
The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $22.35 to $26.00.
This position is eligible for a $1.00 floater differential.
This position is non-exempt under the FLSA.
What We Offer
We offer generous paid time off, paid sick leave, and 10 paid holidays! We have affordable medical, dental, and vision insurance, and our employees are entitled to coverage by one of several State-sponsored retirement pension plans, our employee assistance program, and wellness incentives. Additionally, our employees have the option of life insurance, disability, a group legal plan, and pet insurance. Under the current guidelines for the Public Service Loan Forgiveness (PSLF) Program, the Maricopa County Superior Court is a qualifying employer. Therefore, any full time Judicial Branch employee, who meets other eligibility criteria may be eligible for loan forgiveness under this program.
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Job Type
Unclassified – Judicial
Department
D800 Superior Court
About the Position
The Judicial Assistant – Floater provides administrative or executive assistant work of in support of a Probate/Mental Health Court commissioner or judge and/or departmental administrative areas as assigned.
ABOUT THE SUPERIOR COURT:
The Superior Court of the Judicial Branch of Arizona in Maricopa County is dedicated to providing a safe, fair, and impartial forum for resolving disputes, enhancing access to our services, and providing innovative, evidenced-based practices that improve the safety of our community and ensure the public’s trust and confidence in the Judicial Branch. The Superior Court in Maricopa County, one of the largest, most innovative, and progressive trial courts in the nation, seeks innovative individuals to join our team who will embrace our vision of excellence and the principles inherent in the Rule of Law…every person, every day, every time. We fulfill these principles through a culture that values fairness, respect, integrity, innovation, and safety.
POSITION QUALIFICATIONS
We recognize your time is valuable, so please apply if you meet the following required qualifications:
Education:
High School diploma or GED.
Experience:
Three (3) years of administrative experience.
OR
Combined education and experience qualifications:
Experience as a Bailiff/Courtroom Assistant or Judicial Clerk Senior within the Maricopa County Superior Court may substitute for the experience requirement.
Completion of an accredited legal secretary or paralegal training program or certification, may substitute for two (2) years of experience.
An equivalent combination of post-secondary education and experience
Our Preferred Candidate has:
Experience working in a court system, law office, or other legal setting.
Experience in Probate/Mental Health Court Administration.
Knowledge of Probate/Mental Health Court procedures, legal terminology, and the legal requirements for processing court documents.
Experience interacting with judges, commissioners, and attorneys.
Other Requirements:
Must possess or obtain by the time of hire, a valid Arizona driver’s license
Knowledge, skills, and abilities:
Knowledge of:
Court policies and procedures, legal terminology, office procedures and practices, and the legal requirements for processing court documents.
Principles and processes for customer service standards and procedures.
Skill in:
Verbally communicating with others to convey information effectively.
Communicating effectively in writing as appropriate for the needs of the audience.
The use of computer applications and software such as MS Outlook, Word, Excel, Teams, iCIS, OnBase, and GoToMeeting.
The following equipment: multi-line telephone system, For the Record, and copy machine.
Ability to:
Understand and follow quickly and accurately brief oral and written instructions.
Make sound decisions in accordance with regulations, policies, and procedures.
Maintain a court calendar and work effectively with judges, commissioners, attorneys, court personnel, and the public.
ESSENTIAL JOB TASKS:
(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)
Provides all administrative support of Probate/Mental Health Court Judge or Commissioner as a Judicial Assistant and/or Bailiff.
Prepares, maintains, and revises daily court calendars, including setting hearings/trial dates and processing motions.
Arranges for interpreters, court reporters, and special assignments as necessary.
Reviews case files for completeness and contacts interested parties for missing information.
Prepares information for Judge’s or Commissioner’s review prior to hearings.
Prepares courtroom, gathers all parties for hearings, directs when cases will proceed to courtroom, and manages calendar flow.
Assists in case flow management with daily input of hearing outcomes into the court database.
Answers questions in person and by telephone from self-represented litigants, attorneys, and court staff.
Reviews mail daily and processes all in-box and out-box correspondence for Judge or Commissioner.
Works collaboratively with other Judge or Commissioner divisions to offer assistance in time of need by posting minute entries, processing incoming division mail, or updating division calendar activity reports.
Provides administrative support for Probate Court Administration, including providing assistance at the Probate Customer Service Window, answering phone calls, reviewing Cal-Acti reports.
Working conditions:
Must be able to travel to any Superior Court location (Downtown, Southeast Regional – Mesa, Northeast Regional – North Phoenix, Desert Vista Behavioral Health Center – Mesa, Psychiatric Annex – Phoenix, Northwest Region, and Valleywise Hospital – Maryvale location) for coverage assignments as directed by Probate/Mental Health Court Administration based on the needs of the department. These assignments will be of varied duration (i.e., either day-to-day, or from one week to several months).
This position is eligible for mileage reimbursement as approved by supervisor.
While performing the duties of this job, the employee is regularly required to speak clearly and hear; see details of objects that are less than a few feet away; sit for long periods of time; stand, walk, use hands to finger handle or feel; reach with hands and arms; and occasionally push, pull, or lift up to 20 pounds.
Additional Information
Judicial Branch Human Resources reserves the right to move forward candidates based on the information provided directly on the application. The hiring authority will select the successful candidate based on departmental needs.
Typically, successful candidates are hired at a salary rate up to the midpoint of the range, based on applicable experience, internal equity, and budgetary allowances.
All Judicial Branch offers of employment and continued employment are contingent upon passing a thorough background and/or fingerprint check. Applicants must completely and fully answer any questions regarding felony and misdemeanor convictions including any convictions that have been expunged or set aside. Failure to include criminal history information is grounds for termination of an offer and employment. A conviction may not automatically disqualify an applicant.
The Judicial Branch of Arizona in Maricopa County participates in the State Retirement systems ASRS or PSPRS. As such, mandatory membership for all full-time employees includes payroll deducted contributions consistent with each retirement system’s requirements. The current contribution rate for ASRS is 12.27% and the current contribution rate for PSPRS is 5.84% and up for the defined contribution plan and 8.82% for the defined benefit plan. For more information about contributions and benefits of these plans visit
https://www.azasrs.gov/
or
Judicial Branch facilities are located throughout Maricopa County. This position may be reassigned to other locations. Assignments will be made based upon the needs of the department.
The Judicial Branch in Maricopa County is an EEO/ADA Reasonable Accommodation Employer.
Apply Now!
Title: Contracts & Data Entry Specialist
Company: Thrive Services
Location: Star, ID
