Overview
Contracts Administrator Jobs in Upton, NY at Brookhaven National Laboratory
Our recruiting firm is currently partnering with a respected and well-established law firm to find a skilled and professional Legal Administrative Assistant to support their team. This is a full-time, on-site opportunity for someone who thrives in a fast-paced, team-oriented legal environment and has a strong background in administrative support within a legal setting.
Position Overview
The Legal Administrative Assistant will play a vital role in supporting attorneys and paralegals by performing a variety of complex and specialized administrative tasks. This position requires excellent organizational, communication, and technical skills, along with a strong understanding of legal processes and terminology.
Key Responsibilities
Assist with the preparation and organization of case files and documents for new and closed matters
Prepare and process New Matter Intake forms
Draft, revise, and proofread legal documents, correspondence, and memoranda
Prepare documents for e-filing and manage document production
Maintain and organize physical and electronic filing systems in accordance with firm policies
Handle incoming and outgoing communications, including mail, faxes, and calls
Manage attorneys’ calendars and coordinate meetings, deadlines, and appointments
Assist with time entry, billing, expense reporting, and client invoicing
Greet clients and visitors; arrange meetings and conference rooms
Coordinate travel and prepare related expense reports
Provide general administrative support and assist with other duties as assigned
Qualifications
High school diploma required; some college coursework preferred
2+ years of experience as a Legal Administrative Assistant (experience in a law firm strongly preferred)
Familiarity with legal documents, terminology, and procedures
Strong proficiency in Microsoft Word and Outlook
Typing speed of at least 60 WPM preferred
Excellent grammar, spelling, and proofreading skills
Strong organizational and multitasking abilities
Professional demeanor with excellent interpersonal and communication skills
Ability to thrive in a high-pressure, deadline-driven environment
Job Type: Full-time
Pay: $20.00 – $30.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Education:
High school or equivalent (Required)
Experience:
Administrative: 2 years (Required)
Ability to Commute:
Buffalo, NY 14202 (Required)
Work Location: In person
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Title: Contracts Administrator
Company: Brookhaven National Laboratory
Location: Upton, NY
