Overview
Contracts Administrator Jobs in San Jose, CA at Cupertino Electric, Inc.
Position Summary:
The Immigration Administrative Assistant provides administrative and clerical support for the shareholders and attorneys, and paralegals for the Austin office immigration practice group.
This is an in-office position, reporting to the Office Administrator.
Essential Functions:
Maintaining client contacts in Interaction.
Coordinates attorney travel arrangements including hotel accommodations, preparing itineraries, and submitting travel expense reports.
Prepares legal documents, opening client matters, maintaining documents, completing time entries, and creating Power Point presentations.
Process invoices, check requests, and expense reimbursements through firm’s account payable software.
Managing calendars for the immigration legal team which involves setting up, organizing, and managing meetings, sending reminders, and assisting to ensure deadlines are met.
Assist with billing process, including resolution of billing issues.
Other duties as assigned.
Requirements:
2 or more years of administrative assistant experience including support to senior level.
Business immigration / law firm experience preferred but not required.
Must be proficient in all Microsoft applications, including but not limited to Word, Excel, PowerPoint, Outlook and Document Management Systems
Excellent communications skills, oral and written.
Ability to read, respond timely and accurately to and organize high volume of emails.
Ability to work on multiple tasks.
Good organizational skills including calendaring.
Ability to work independently as well as with a team.
Benefits:
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.
Contact Information:
If you have questions, please e-mail Jess Lindsey at [email protected] with “Administrative Assistant – Austin” in the subject line. Please note, applications submitted via e-mail will not be considered.
We are not working with outside recruiters nor outside agencies for this role.
Firm Overview:
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Litigation – Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 59 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.
Equal Opportunity Employer.
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Title: Contracts Administrator
Company: Cupertino Electric, Inc.
Location: San Jose, CA
