Overview
Contract Manager, Legal & Contracts Jobs in Irvine, CA at Thales
Job Summary
This position will provide comprehensive administrative support to ensure the efficient operation of the city’s administrative functions. This role encompasses general administrative duties as well as cross training in various capacities in order for the office to function in the absence of other staff. This position will be supervised by the City Clerk.
Key Responsibilities:
General Administrative Duties:
Manage and organize office files, both electronic and physical
Prepare and proofread correspondence, reports, and other documents
Handle incoming calls and direct them appropriately.
Support various departments with administrative tasks as needed
Utility billing duties as needed
Deputy Clerk Duties:
Provide City Clerk duties in the absence of the City Clerk
Handle incoming calls and direct them appropriately
Support the City Clerk with administrative tasks as needed
Assist with utility, policy, and ordinance questions and support
Assist with Council/Committee Meeting agendas and minutes
Business/Liquor License processing & issuing
NECAC payment processing
Records Retention
Notary
Other duties as assigned
Qualifications:
High school diploma or equivalent; associate degree in business administration or related field preferred
Proven experience as an administrative assistant or in a similar role
Proficient in Microsoft Office Suite
Excellent organizational and time-management skills
Strong attention to detail and accuracy
Ability to handle sensitive and confidential information with discretion
Effective communication and interpersonal skills
Ability to multitask and prioritize tasks in a fast-paced environment and be cross trained for an effective work environment
This role is ideal for individuals looking to develop their administrative skills within public entity while contributing to the overall success of the office.
Job Type: Full-time
Pay: $18.75 – $26.89 per hour
Expected hours: 32 – 40 per week
Benefits:
457(b)
Bereavement leave
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Work Location: In person
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Title: Contract Manager, Legal & Contracts
Company: Thales
Location: Irvine, CA
