Overview
Company Secretarial & Client Operations Executive – Malaysia Jobs in Greater Kuala Lumpur at Vanzbon Group
Title: Company Secretarial & Client Operations Executive – Malaysia
Company: Vanzbon Group
Location: Greater Kuala Lumpur
🇲🇾 Company Secretarial & Client Operations Executive – Malaysia
📍 Location: Kuala Lumpur, Malaysia
📧 Apply via email: [email protected]
🔗 Company Page: Vanzbon Group (LinkedIn)
Position Summary
Vanzbon Group is looking for a Company Secretarial & Client Operations Executive to support our Malaysia office with day-to-day corporate services delivery, client coordination, and compliance administration.
This is a hands-on role focused on supporting company incorporation, routine corporate changes, client onboarding, statutory follow-up, and documentation management in a structured and professional environment.
The role is suitable for candidates with some experience in company secretarial support, corporate administration, compliance operations, or related client service roles.
Key Responsibilities
- Support the preparation and coordination of documents for company incorporation, routine changes, and corporate maintenance matters in Malaysia.
- Assist with statutory filing preparation and submission support for matters related to SSM and other relevant authorities, under the guidance of the responsible team lead or licensed professional where applicable.
- Maintain and organise company records, client files, statutory documents, resolutions, registers, and related corporate documentation.
- Support client onboarding by collecting required documents, following up on outstanding items, and keeping records complete and up to date.
- Track filing schedules, annual deadlines, and routine compliance calendars to support timely completion of obligations.
- Coordinate with clients, internal teams, and external service providers on documentation, progress updates, and routine follow-up matters.
- Prepare and maintain internal checklists, status trackers, and basic delivery records for ongoing projects.
- Provide operational and administrative support to the Malaysia corporate services team in daily client delivery work.
Qualifications
- Diploma or Bachelor’s degree in Business, Law, Accounting, Finance, or a related field.
- Around 1–3 years of relevant experience in company secretarial support, corporate administration, client operations, compliance administration, or related roles.
- Familiarity with company incorporation, statutory documentation, and client file management in Malaysiais an advantage.
- Basic understanding of corporate compliance, company secretarial processes, or routine business support workflows is preferred.
- Good written and verbal communication skills in English and Bahasa Malaysia.
- Familiarity with Microsoft Office / Google Workspace and comfort working with online systems and digital records.
- Strong attention to detail, documentation discipline, and follow-up ability.
- Legally eligible to work in Malaysia.
Skills & Competencies
- Careful, organised, and reliable in handling documentation and deadlines.
- Able to manage multiple routine tasks accurately in a process-driven environment.
- Good coordination skills with clients, colleagues, and external service providers.
- Willing to learn and grow in a regulated business services environment.
- Professional, discreet, and service-minded in handling client information and internal records.
What You Will Gain
- Practical exposure to corporate services and client delivery work in Malaysia.
- Opportunity to work with an international team and support cross-border business projects.
- A stable role with room to grow into broader company secretarial, compliance, or client operations responsibilities over time.
- Experience in a structured environment that values accuracy, responsibility, and continuous improvement.
About Vanzbon Group
Vanzbon Group is an international corporate services and structure advisory firm operating in more than 30 countries across Asia, the Middle East, Europe, Africa, and Latin America.
We support clients with company formation, accounting, taxation, banking support, and compliance as they expand into new markets and manage cross-border structures.
Our Malaysia office is an important part of our regional network and supports both local and international business operations.
Commitment to Fair Hiring
Vanzbon Group follows fair, transparent, and merit-based recruitment practices.
All employment decisions are based on professional qualifications, relevant experience, and job-related competencies.
