Overview
Community Association Legal Assistant (Princeton, NJ) Jobs in Ocean City, NJ at ANSELL GRIMM & AARON
Posted:
March 13, 2025
Description:
Plans, manages, oversees and directs the operations and services of the City Clerk and Municipal Court Divisions which includes, but not limited to, municipal elections, publishing all legal notices, records management, providing staff to support courtroom operations, and ensuring that services are provided to the court and the public in an accurate, timely and efficient manner. Will serve as a technical resource for the Board of Mayor and Selectmen. Prior experience with municipal government preferred, but not required.
ESSENTIAL FUNCTIONS
THE ESSENTIAL FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO, THE FOLLOWING DUTIES. ADDITONAL ESSENTIAL FUNCTIONS MAY BE IDENTIFIED BY THE CITY AND LISTED AS SUCH IN THE IMCUMBENT’S PERFORMANCE APPRAISAL ELEMENTS. VARIOUS TASKS MAY BE ASSIGNED UNDER EACH ESSENTIAL FUNCTION. THOSE THAT ARE LISTED UNDER THE EXAMPLES OF WORK ARE NOT ALL INCLUSIVE; THEY ARE EXAMPLES ONLY AND MAY BE AMENDED OR ADDED TO AS NEEDED BY THE CITY OF McCOMB.
Attests Mayor’s signature for all legal documents
Secures the City seal
Responsible for Docket preparation for Board meetings
Responsible for taking minutes of City Board meetings
Ensures accuracy of Board minutes
Responsible for preparing the minutes for the Mayor’s signature
Updates cemetery files
Sells or transfers cemetery plots
Signs all cemetery deeds
Invoices cemetery’s monthly notices
Directs the purchase of securities required by law and good business practices
Directs all phases of collections area, to include tax collections, water bills and etc.
Responsible for all municipal documents, public notices and hearings
Responsible for all phases of balancing operations, reports and deposits
Signs all warrants for
Shall keep a record of all warrants drawn on City deposits and make a monthly report of the same
Ensures all legal files are properly secured
Files all contracts and updates to contracts
Files all deeds and easements
Ensures all legal filings are submitted to proper authorities
Secures all ordinance books and various committees’ minute books
Invoices septic haulers monthly according to city ordinance
Invoices bulk water to various vendors
Submits all forms to MS Municipal Service Company for liability claims
Submits all documentation to insurance company for vehicle accidents
Responsible for street closings, park requests, and parking garage
Responsible for file retention and storage
Responsible for all elections and securing absentee ballots and blank ballots
Responsible for filing of all documentation to Secretary of State’s Office concerning elections
Ensures the filing in newspaper of all legal documentation
Files all notices of delinquent tax notices from Chancery Clerk and Secretary of State
Files liens against properties
Assists the Department of Inspections and Zoning with public hearings for nuisance properties
Files and sends notices to proper authorities for street name changing
Assists Accounts Payable with warrants and checks distributed
Certifies tax levy
Assists voters with registration inquiries
Assists the general public with public records requests and certifies records when necessary
Secures all bonds and supporting documents
Ensures all minute books are secure in vault
Sign monthly bank reconciliations that are prepared by the Director of Finance
Responsible for day-to-day assignments and supervision of Municipal Court staff
Responsible for directing municipal court clerks in the maintenance of the court calendar and the disposition of cases as outlined by the Municipal Court Judge
Assists Municipal Court Clerk with scheduling staff for court and preparing documents, as needed.
Assists with maintaining an efficient and effective filing system
Performs other duties as assigned.
MINIMUM QUALIFICATIONS
EDUCATION AND EXPERIENCE
Bachelor’s Degree in Business Administration or related field; At least two (2) years’ experience in municipal government with some supervisory experience;
OR
Any equivalent combination of education and experience
KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS
Familiar knowledge of the principles and practices of governmental accounting and public finance administration
Strong technical understanding of computer information systems and management information systems.
Demonstrates leadership skills with a healthy work ethic, high energy, inquisitive mind, and the confidence and strength of personality to get things done.
Good organizational and planning skills that include being pro-active and visionary.
High comfort level in working with people from a variety of backgrounds and possess a diversity of skill sets to effect change.
Excellent written and oral communication skills.
Ability to compare and/or judge the readily observable, functional, structural and composite characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
Thorough knowledge of modern office procedures and equipment, including the application of electronic data processing to the maintenance and analysis of fiscal data;
OTHER SPECIAL REQUIREMENTS AND RESTRICTIONS
Valid State Driver’s License.
PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk or hear, stand. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.
The employee must occasionally lift and/or move up to 10 pounds, and must occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually moderately quiet.
SELECTION GUIDELINES
The governing body shall appoint a qualified person to serve as City Clerk.
The governing body may use a formal application, rating of education and experience, an oral interview and reference check to make their determination.
The duties listed above are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Contact:
Qualified applicants can mail or email resume, along with proof of education and certifications to the address below. Resumes will be accepted until filled.
City of McComb
Attn: Jessica Scarbrough, Human Resources Director
P.O. Box 667
McComb, MS 39649
Title: Community Association Legal Assistant (Princeton, NJ)
Company: ANSELL GRIMM & AARON
Location: Ocean City, NJ
