Overview
Civil Legal Assistant Jobs in California at Law Offices of Stacey L. Tokunaga
About the Role
The firm is looking for an experienced, self-motivated Legal Assistant to support a busy California civil litigation defense practice. This remote role supports attorneys defending insured and corporate clients in California courts. Insurance defense experience is required. Candidates must be fluent in California civil procedure and local court rules, and comfortable in a fast-paced, deadline-driven environment. For the right, experienced candidate, this is an easygoing role. Our attorneys are collaborative and easy to work with, and trust you to own your work without micromanaging. You’ll be the backbone of the team’s court filings, calendaring and document turnaround, keeping a busy caseload moving and in full compliance with court deadlines.
Key Responsibilities
- Prepare, finalize, format and proofread pleadings, motions, briefs, discovery and correspondence
- E-file in California Superior Courts and U.S. District Courts, ensuring compliance with local rules and filing procedures
- Calendar all court-related deadlines (statutory, hearing, discovery and trial dates) with precision, and proactively flag upcoming deadlines to attorneys
- Manage attorneys’ calendars, including depositions, hearings, mediations and client meetings
- Monitor attorney inboxes in Microsoft Outlook, triaging correspondence and keeping communications organized across a busy caseload
- Organize and maintain client and case files, ensuring documents are properly named and easily retrievable
- Coordinate service of process and delivery of filed documents to courts, co-counsel and clients, including insurance carriers
- Communicate directly with courts, opposing counsel, court reporters and claims adjusters as needed
- Assist with discovery logistics, including preparing request/response shells, tracking due dates and organizing production
- Track case status and deadlines in the firm’s case management/docketing software
- Assist attorneys with trial preparation, including trial binders, exhibit and witness lists, and coordination of trial logistics
Required Qualifications
- 3+ years of experience as a legal assistant or legal secretary in California civil litigation. Insurance defense experience required
- Strong working knowledge of the California Code of Civil Procedure and California Rules of Court, spanning the litigation lifecycle from pleadings through law and motion, discovery and trial preparation, plus the ability to apply county/department local rules
- Understanding of trial preparation, including trial binders, exhibit/witness lists, subpoenas and trial logistics
- Experience e-filing in California Superior Court
- Proven ability to independently and accurately calendar a busy litigation docket without missing deadlines
- Strong acumen for Microsoft Word and Outlook is essential — advanced Word formatting and document assembly (pleading templates, tables of authorities) and Outlook calendar/inbox management
- Skilled at finalizing attorney work product with strong attention to formatting and court-specific requirements (e.g., pleading paper, line numbering)
- Highly organized, detail-oriented and a self-starter who works well independently in a remote setting
Pay: $35.00 – $45.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance
- Work from home
Work Location: Remote
Title: Civil Legal Assistant
Company: Law Offices of Stacey L. Tokunaga
Location: California
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