Overview
Bilingual (Spanish) Immigration Legal Assistant Jobs in Los Angeles, CA at Gomez and Associates
ABOUT US
For professional staff, Winston & Strawn presents an exciting opportunity to be a part of a leading global law firm. With our commitment to excellence, diversity, a collaborative work environment, and an emphasis on professional growth, Winston offers a platform for individuals seeking to advance their careers in a dynamic and rewarding environment. Winston is known for its collaborative and collegial culture. We believe teamwork is an essential component in providing high-quality legal services and we value the talents and skills of our entire professional staff team.
POSITION SUMMARY
Perform all functions related to receiving calls, clients, vendors, and deliveries and direct them to appropriate individuals(s) within the firm according to established policies and procedures. Manage visitor and conference room requests. Provide administrative assistance to attorneys, management and other departments as noted specifically in job description. Maintain contact with attorneys, staff and clients and observe confidentiality of client and firm matters.
DUTIES AND RESPONSIBILITIES:
Primary
Greet and welcome clients and visitors; call to announce their arrival and direct such parties in accordance with firm policies; notify supervisor of difficult situations.
Maintain positive and professional manner when dealing with internal and external clients. Adhere to professional standards in appearance and dress.
Provide administrative support to operations and facilities. Responsibilities include processing invoices for payment in Firm’s accounts payable system, scheduling conference rooms and services and other tasks requested by Operations Manager
Respond to all Concierge inquiries and direct to appropriate departments or persons for fulfillment.
Answer incoming external and internal calls. Provide information and assistance as appropriate.
Pre-register guests and ensure the security of the workplace by notifying Building Security or supervisor of unwanted guests in the firm. Provide clearance for non-registered guests as appropriate.
Assign visitor offices and inform facilities for name plate purposes and update any changes in the visitor list.
Book and confirm conference rooms for internal and external clients, including food and refreshment orders and additional IS requirements using the firm’s booking system. Ensure catering orders are priced correctly per the current fee schedule.
Prepare Weekly Look-Ahead and Daily list of meetings and food requirements for Flik.
Prepare weekly recap of catering chargebacks and send reports to accounting for journal entries. Maintain records of chargebacks for reconciliation purposes.
Monitor conference room activity and communicate with appropriate departments to facilitate restocking and daily clean-up.
Notify Conference Room Services, Operations and IS Support with any modifications or cancellations of reservations.
Seek approval from the Managing Director of Administration or Regional Office Administrative supervisor for non-billable reservations and/or extended reservations per guidelines.
Resolve potential conference room conflicts by contacting appropriate parties; advise manager of potential issues as they may arise.
Administer NY office floor plans and phone directory; updating and distributing as needed.
Manage office security system and distribution of building access cards. Order new and replacement access cards.
Manage business card and stationery orders for NY office.
Manage car service VIP lists with four car companies requesting cards for new hires and keeping lists current. Order car services upon request.
Manage Seamless (food ordering system) account, adding new hires and deleting termed employees.
Secondary
Provide administrative assistance to attorneys and practice coordinators, to include but not limited to, printing documents, e-mails, scanning documents, faxing, minor edits to documents and fed-ex labels.
Assist Business Development and Attorney Recruiting departments with preparations for client and attorney receptions and special events, as requested.
Work overtime when necessary; be flexible with work schedule.
Arrange car service reservations for clients and attorneys.
Complete various administrative projects as assigned.
Page attorneys and staff as appropriate.
Maintain neatness of lobby and reception area.
BASIC QUALIFICATIONS
High school diploma or GED required.
One plus years of receptionist or administrative experience working in a law firm or corporate environment required.
ADDITIONAL REQUIREMENTS
Interpersonal skills necessary in order to communicate by telephone and in person with visitors, attorneys and staff to provide information with ordinary courtesy and tact.
Oral, written and visual communication skills to convey understanding.
Ability to remain pleasant and accommodating at all times. Work occasionally requires a high level of mental effort and strain when answering a high volume of telephone calls and performing essential duties.
Experience with automated telephone and office directory systems.
Ability to solve problems by choosing among clear-cut alternatives.
Ability to handle telephone calls and visitors, lift small delivery packages, operate telephone equipment, and record messages.
Type 25 wpm.
PC skills to use internet, building security software, computerized office directory and electronic mail. Proficiency in Microsoft Office Suite preferred.
Ability to work in a team environment.
Work occasionally requires irregular hours and/or more than 35 hours per week to perform essential duties of the position.
BENEFITS
Winston offers comprehensive benefits that provide a full spectrum of coverage and support for our full-time employees and their families.
New York based applicants only: The target annual salary range for this role is currently $57,000- $62,000 based on a regular, full-time schedule. The amount of compensation offered will be determined by several factors, including but not limited to experience, qualifications, market data and internal equity. Total compensation may include an annual discretionary merit bonus, yearly retirement plan contribution, and a comprehensive benefits package.
We value diversity in the workplace. EOE/Minorities/Females/Vets/Disabled (EOE=Equal Opportunity Employer)
Title: Bilingual (Spanish) Immigration Legal Assistant
Company: Gomez and Associates
Location: Los Angeles, CA
