Overview
Bilingual Legal Intake Specialist II Jobs in Dallas, TX at Uvalle Law Firm, PLLC
Job Title : Department Administrative Specialist
FLSA Exemption Status : Non-Exempt
Classification Group : Educational Office Professionals
Supervising Position : Central Department Director or designee.
Pay Plan : Educational Support Personnel
Pay Range : Range 10
Last Updated : 06 /04/2024
Pay Information
Benefits Information
JOB SUMMARY : Under the direction of a Central Department Director perform administrative office functions to ensure the smooth and efficient operation of the department administrative office. Relieve a central administration director of many administrative details. Provide administrative assistance to other department staff as needed. Must have sufficient knowledge of organization’s structure, policies, and personnel to make administrative decisions, exercising independent judgment and discretion. Direct and review work of administrative staff as appropriate. May frequently take independent action. Work on assignments that are complex in nature where considerable judgment, analysis, and initiative are required in resolving problems and making recommendations.
ESSENTIAL DUTIES AND RESPONSIBILITIES : The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Task Descriptions
Frequency
Percentage of Time
1.
Provide administrative support to the department director and staff by updating electronically shared meeting documents, newsletters, and handbooks; scheduling and coordinating appointments, meetings, and facilities which may include major events and/or travel and lodging arrangements; maintaining and updating department master calendar; coordinating building use; creating and maintaining filing systems; distributing mail; issuing and tracking building keys; and updating the department’s webpage(s).
Daily
20%
2.
Greet and welcome visitors to the building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions.
Daily
15%
3.
Schedule meetings and appointments for staff, supervisor, outside representatives, and students. Prepare agendas, reserves, and facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Maintain and update calendar for department events or special activities.
Daily
15%
4.
Draft and/or type letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Work on special projects as needed.
Daily
10%
5.
Conduct research and compile and type statistical reports.
Daily
10%
6.
Organize and maintain file system, which may include simple databases, personnel records and actions, surveys, legal documents, evaluations, professional growth, insurance, etc. File correspondence and other records.
Daily
10%
7.
Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material.
Daily
5%
8.
Read, route, and respond to incoming mail. Locate and attach appropriate file(s) with correspondence to be answered by building administration. Prepare outgoing mail and correspondence, including emails and faxes.
Daily
5%
9.
Order and maintain supplies/inventory and arrange for equipment maintenance. May process electronic purchase and warehouse orders and/or other financial documents. May complete basic monitoring of a department budget.
Weekly
5%
13.
Perform other duties as assigned or requested.
Daily
5%
TOTAL
100%
REPORTING RELATIONSHIPS : This job has no direct supervisory responsibilities.
MINIMUM QUALIFICATIONS : The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.
Criminal background check and fingerprinting required
High School Equivalency (HSE) diploma
One (1) year of administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or School Support Para-Educator experience
Intermediate knowledge of common office application software
Intermediate knowledge of Microsoft Office
Advanced knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
Intermediate verbal and written communication skills
Intermediate organizational skills
Advanced interpersonal relations skills
Ability to operate common office equipment
Ability to work alone and with others
Ability to write routine reports and correspondence
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books
Ability to keep up-to-date technically and apply new knowledge to the job. Includes adapting to and mastering new system applications and processes as implemented by the district or department
Ability to communicate, interact and work effectively and cooperatively with all people, including those from diverse ethnic and educational backgrounds
Ability to stay current with District policies, standards, and training in the areas of data quality, data privacy, and cyber-security with respect to student and staff data, and related information systems
Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment, and report unsafe conditions to the appropriate administrator
Ability to promote and follow Board of Education policies, District policies, and building and department procedures
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS : The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Light work strength level (lifting or carrying up to 25 pounds)
Primarily works indoors
Typically a moderate noise level
Work location is subject to change to meet the requirements of the organization
Sedentary work
Frequent bending and reaching
Occasional lifting, pulling, and pushing
Occasional standing and walking
Manual dexterity to operate a computer keyboard
Repetitive motions
Visual concentration and depth perception
Eye/hand coordination (e.g., typing, ten key)
Speaking and hearing
Concentrated reading/writing/mathematics
Varying noise levels
May occasionally be exposed to outdoor weather conditions
Normal school district environment
DESIRED QUALIFICATIONS : Formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered.
Experience working in the public sector
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement
Education and/or training beyond high school
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Title: Bilingual Legal Intake Specialist II
Company: Uvalle Law Firm, PLLC
Location: Dallas, TX
