Overview
Automotive title clerk Jobs in Orlando, FL at Seminole Toyota
Salary
$72,752.14 – $92,160.24 Annually
Location
San Rafael, CA
Job Type
Full-Time
Remote Employment
Flexible/Hybrid
Job Number
2025-0003
Department
Information Technology
Division
Court Case Management System
Opening Date
05/21/2025
THE COURT
DEFINITION
Under general supervision, Court Case Management System (CMS) Coordinators will provide administrative coordination, leadership, technical support and specialized work for all areas of Court Operations and Finance related to the Court’s case management system. Incumbents will define and document business requirements for the case management system; review new and/or revised policies and procedures; participate in the user acceptance testing process and provide case management system training for Court staff. Incumbents will conduct basic and complex research, analytical assignments, and special projects related to various court case types. Incumbents will work both independently and as a part of a team, and must possess the ability to troubleshoot, analyze and resolve procedural, technical, training, and data quality issues while working within the case management system. Incumbents in this class will ensure the case management system functions as needed and monitor data quality.
DISTINGUISHING CHARACTERISTICS
This is leadership level position in this technical and specialized support class series. The CMS Coordinator is a position which requires professionalism, high energy and self-starter skills.
Incumbents serve as experts with functional expertise, project experience in applications and Court processes as well as the ability to understand the bigger picture and work on complex projects.
Leadership level positions must lead with a focused vision, a commitment to open communication, providing and receiving constructive feedback, inspiring professional growth, and motivating through trustworthy and positive relationships to ensure a productive workplace environment.
DUTIES
Positions in this class may perform any or all of the below listed duties. These should be interpreted as examples of the work, and are not necessarily all-inclusive or exclusive but are indicative of the type of duties performed at this level.
Assist in planning, assigning, coordinating, reviewing and evaluating the Court’s CMS project timeline, deliverables and goals. In addition, after implementation, will assist in leading new CMS upgrades and software changes.
Lead and provide guidance to CMS working committees and/or work streams established to support the overall goals of CMS.
Conduct analysis and research on the Court’s existing CMS.
Perform data quality review and clean up to prepare for migration of data to the new CMS and to maintain a high level of data quality.
Perform gap analysis with the CMS Manager and other members of the Court team to determine whether business requirements are being met and, if not, make recommendations for changes.
Review data from the CMS and user requirements to ensure proper security levels are in place for case information downloads/uploads to/from to justice partner case management systems.
Provide direct support to end users by researching, developing, testing and implementing operational processes through action codes, document definitions, minute codes, and charge codes.
Answer complex and difficult technical, legal or procedural questions related to the Court’s CMS.
Assist staff, judges, attorneys, government agencies and the general public regarding CMS questions and/or requests.
Create, test and implement notices, calendar controls, time slots and other case management functions that support operational procedures.
Provide technical support and guidance in document imaging by performing imaging transfers to appropriate repositories and conducting quality control of imaging force overs.
Validate new and/or modified codes and procedures to ensure resulting data in disposition reporting, fine types and fine distribution are correct. Ensure processing codes are in compliance with JBSIS standards.
Research plausibility of new and/or revised operations procedures and identify codes to be created, modified or deleted. Execute necessary queries and reports on code usage.
Review specifications to ensure compliance with user requirements; develop training programs; conduct and/or coordinate end user training; prepare on-line help and documentation, training manuals and related materials, and demonstrate software use as needed.
Periodically update and/or create charge codes and law enforcement agency profiles as necessary to comply with current legal language or updated sentencing and enforcement processes and procedures.
Develop, or assist in the preparation of formal policies, procedures, and standards for the use of the Court’s CMS.
Serve as a representative of the Court by displaying courtesy, tact, consideration and discretion in all interactions with other members of the Court community, governmental agencies, service providers and public.
Analyze and review the data quality of court departments in relations to the CMS to ensure data quality and consistency.
Perform validation and updates of Court’s website and forms.
Periodically validate business procedures both new/old are being followed by end users.
Periodically reviews with court staff to determine/acknowledge CMS deficiencies; determine if end users have created own methods to track items not “trackable” in CMS or if unknown how to track in CMS.
Periodically meet with other government agencies/justice partners on any new/changed procedures.
Perform other duties as assigned.
DESIRABLE QUALIFICATIONS
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be the equivalent of:
Education: Possession of a baccalaureate degree from an accredited college or university with a major in business, finance, public administration, or criminal justice.
Experience: At least one (1) year experience of court-related experience, including assisting in troubleshooting and resolving operational or technical issues in a case management system and experience researching and writing processes and/or procedures.
OTHER REQUIREMENTS
KNOWLEDGE, SKILLS and ABILITIES
Knowledge of:
Strong knowledge of various court operational units including criminal, civil, and family law and related processes, procedures and operations as they pertain to performance of court staff duties; and/or, strong knowledge of court financial procedures and operations.
Intermediate knowledge of the Court’s case management system components, uses, and limitations.
Knowledge of courtroom procedures and codes used in various hearings.
Knowledge of the functions of court operations’ processing codes used for case initiation, adjudication, and disposition.
Knowledge and understanding of the effects of modification made to processing codes in relation to court hearings and case disposition.
Knowledge of document processing procedures used in court operations.
Knowledge of principles and practices in management, systems, business process and workflow.
Understanding and experience working on collaborative project teams, committees and work streams.
Ability to:
Gather, maintain, and analyze a variety of information regarding division or unit operations and functions.
Communicate effectively both orally and in writing to internal and external stakeholders, especially regarding technical or procedural issues.
Organize statistical and narrative information in a clear, concise manner.
Organize and present ideas and recommendations both orally and in writing.
Work independently and manage assigned responsibilities efficiently and effectively to accomplish assigned duties.
Research methods and techniques for gathering, compiling and summarizing information from a variety of different sources.
Deal tactfully and courteously with the public; establish and maintain effective working relationships with judicial officers, court personnel, governmental agencies and members of the public.
Skill In:
Preparing operational scenarios for system testing and analysis for application enhancements recommended by the vendor.
Analyzing data for quality and accuracy.
Preparing comprehensive, clear reports, records and logs.
Developing and presenting effective training and user manuals.
COUNTY OF MARIN
The County of Marin has a population of approximately 257,000 and covers 521 square miles. One of the nine Bay Area counties, Marin County is linked to San Francisco by the Golden Gate Bridge and to the East Bay by the Richmond-San Rafael Bridge. The county is recognized as one of the most enjoyable living areas in the country and has many state, county and city operated parks and recreational facilities, including China Camp State Park, Mt. Tamalpais State Park, Point Reyes National Seashore, and the Golden Gate National Recreation Area. The Court is housed in the historic Frank Lloyd Wright-designed Marin County Civic Center.
THE COURT AS EMPLOYER
The Court employs approximately 105 people in 30 job classifications, ranging from clerical support to professional level positions. Court employees support a total of 14 judicial officers. Court employment is governed by the Trial Court Employment Protection and Governance Act and is not covered by Civil Service Rules.
The Court is an Equal Opportunity Employer and encourages applications from all persons regardless of their race, ethnic background, national origin, religion, gender, sexual orientation, marital status, age or disability.
EXAMINATION AND SELECTION
All completed application materials will be reviewed after the final filing date to determine if each applicant meets the stated desirable qualifications for the position. Applicants should take note that possession of the desirable qualifications is not necessarily a guarantee of further advancement in the employment process.
Based upon the information provided in application materials, the most qualified applicants will be invited for further examination. Depending upon the number of applications received, the examination may consist of application screening, written test, performance or practical exam, oral interview, or any combination thereof.
An eligibility list is then established by ranking candidates according to their overall score in the examination process. The eligibility list generally remains valid for up to six months and appointments are made from this list to fill all vacant positions in that classification.
EMPLOYEE BENEFITS
Health Benefits
The Court offers medical, dental and vision insurance coverage to employees and their dependents. There are Kaiser and Blue Cross medical plans to choose from, a dental plan provided by Delta Dental, and a vision plan provided by Vision Services Plan. Full-time employees receive a generous contribution to health insurance benefits while regularly scheduled part-time employees receive a prorated amount of the benefit contribution.
Life and Disability Insurance
The Court provides a mandatory, basic term life insurance plan in the amount of $10,000, payable to a designated beneficiary. The Court also offers optional supplemental term life insurance, dependent life insurance and long-term disability insurance. For some employee groups, there is mandatory participation in the State Disability Insurance program.
Holidays and Paid Time Off
Full-time employees receive fourteen (14) paid holidays per year and, depending on the position, earn paid time off at a minimum rate of fourteen days per year for the first two years, with increases at designated intervals in subsequent years, based on employment longevity. Eligible employees are also entitled to two (2) Professional Development Days per year that may be prorated based on date of hire. Employees also receive one (1) Wellness Day annually.
Sick Leave
Full-time employees accrue twelve (12) days of sick leave per year, which may accumulate on an unlimited basis. Upon retirement, eligible employees may convert 75% of their unused, accrued sick leave balance to retirement service credit.
Flexible Spending Plans
All employees are eligible to participate in a voluntary flexible spending plan which reimburses up to $5,000 per year for qualifying dependent care expenses and $2,750 per year for qualifying medical expenses.
Carpool/Biking Incentive
Join a carpool to go further, or jump on a bike to boost your health and your wallet. You can receive a $240 taxable carpool/bike incentive once every 6 months for carpooling or biking to work at least 60 days within each 6-month reporting period. This incentive is paid out twice a year if you meet all the requirements. That’s up to $480 a year! The 60 days can be achieved through a combination of biking and/or carpooling.
Marin County Retirement Plan
Court employees participate in the County of Marin’s defined benefit retirement plan under the 1937 County Retirement Act. The specific plan depends on the employee’s hire date and provisions of the Public Employees’ Pension Reform Act of 2013 (PEPRA). All full-time employees and part-time employees who work a minimum of three-fourths time are enrolled in the plan. Plan benefits are based on age at time of retirement, years of service and compensation. The county retirement plan has reciprocity with other 1937 Act Retirement System organizations and California Public Employee Retirement System (Cal PERS.) Neither the Court nor the employee contributes to the federal Social Security system, but employees are required to withhold Medicare contributions.
Deferred Compensation Plan
All court employees may participate in a voluntary Internal Revenue Code Section 457 deferred compensation plan paid 100% by the employee.
Tuition Reimbursement Program
The Court offers a Tuition Reimbursement Program to employees who enroll in approved training courses or classes that directly relate to their present positions with the Court, or which may make employees more upwardly mobile in the Court. The Court’s reimbursement program pays up to 50% of registration fees and materials, provided employees are pre-approved for their educational expenses and there are sufficient funds available in the Court’s budget.
Employee Training and Development Program
The Court is committed to a continuous learning environment where employees are encouraged to improve their knowledge and skills throughout their careers with the Court. Onsite programs are offered in such areas as Customer Service, Safety and Ergonomics in the Workplace and Using Microsoft Office Applications. The Court also is involved in regional and statewide training networks with other courts and professional organizations, making it possible for staff to participate in enriched training in particular functional areas of court processing.
Social Security
The Court does not contribute to Social Security except for a mandatory Medicare contribution of 1.45%.
State Disability Insurance (SD)
This program provides weekly benefits in the event of short-term disability. Premiums are automatically deducted from your pay.
Worker’s Compensation
Court pays into the judicial branch administered insurance fund.
Bilingual Pay
Is available for selected positions.
This Benefit Summary is informational only, and cannot modify or affect your benefits in any way, nor shall you accrue any rights because of a statement or omission from this Summary. Please contact a Human Resources representative for further details.Show more
Title: Automotive title clerk
Company: Seminole Toyota
Location: Orlando, FL
