Overview
Associate Director – Legal, H.R. & Strategic Operations Jobs in Sri Lanka at HIGHLIFE INTERNATIONAL LLC (HIGHLIFE ONLINE)
Title: Associate Director – Legal, H.R. & Strategic Operations
Company: HIGHLIFE INTERNATIONAL LLC (HIGHLIFE ONLINE)
Location: Sri Lanka
ABOUT HIGHLIFE MGMT & THE FUND ONE (TFO)
Highlife MGMT is an impact-driven, founder-led conglomerate headquartered in Las Vegas with strong roots in Los Angeles. As part of our disciplined growth strategy, we are expanding one of our flagship ventures, The Fund One (TFO), a fintech start-up redefining how entrepreneurs become credible, fundable, and investment-ready.
We are building a high-performance team to support the next phase of scalable growth, strategic partnerships, and capital deployment.
POSITION OVERVIEW
The Associate Director – Legal, H.R. & Strategic Operations is a high-impact role that serves as a trusted operational and legal support partner to the Founder. This position combines executive coordination, legal fluency, and strategic operational support to ensure precision, speed, and control across deal-making, governance, and executive priorities.
This is not a traditional administrative role. The successful candidate will operate as a behind-the-scenes business operator, supporting negotiations, managing sensitive documentation, coordinating with legal counsel and financial partners, and ensuring the Founder’s time, focus, and strategic execution are fully optimized.
WORKING HOURS
Monday through Thursday, 8:00 AM – 4:00 PM Pacific Time (California). Candidates must be available to work these hours regardless of their country of residence.
KEY RESPONSIBILITIES
Founder & Strategic Deal Support
- Manage and protect the Founder’s time, priorities, and workflow across multiple ventures.
- Prepare, organize, and summarize key documents including contracts, NDAs, term sheets, equity structures, and funding materials.
- Draft and refine professional emails, executive memos, legal summaries, and internal briefing notes.
- Prepare meeting materials, action summaries, and follow-up trackers for strategic discussions and negotiations.
Legal & Compliance Coordination
- Conduct preliminary reviews of standard agreements (NDAs, Independent Contractor Agreements, Statements of Work, etc.) prior to external legal review.
- Maintain strict version control and secure storage of all executed agreements and sensitive legal documents.
- Support corporate governance activities, regulatory compliance tracking, and intellectual property documentation.
- Coordinate with external counsel and ensure timely follow-up on legal matters.
Project & Document Management
- Track deliverables, approvals, and key milestones related to legal, funding, and strategic initiatives.
- Create structured document checklists, due diligence folders, and information packages for investors and partners.
- Serve as the primary coordination point between internal teams and external legal, financial, and strategic advisors.
- Maintain organized digital filing systems and document repositories.
Executive Operations
- Schedule and coordinate high-level meetings with attorneys, banks, investors, venture partners, and strategic stakeholders.
- Develop and maintain internal SOPs, templates, and standardized communication formats.
- Proactively identify risks, inconsistencies, missing information, and critical deadlines.
- Ensure disciplined follow-up and accountability across all legal and deal-related activities.
Human Resources
- Support the Founder and/or the Strategic Advisor – People & Leadership in talent acquisition, end-to-end recruitment coordination, including job posting, candidate screening support, interview scheduling and candidate communication.
- Organize and maintain employee records, contracts, NDAs, and personnel documentation with strict confidentiality.
- Handle onboarding and offboarding processes, including documentation, system access, orien-tation materials and compliance checklists.
- Preparation and maintenance of employment agreements, contractor agreements and job descriptions in coordination with legal counsel and/or with the Strategic Advisor.
- Track probation reviews, performance check-ins, contract renewals, key employee milestones and attend to them on time.
- Support the implementation and documentation of H.R. policies and SOPs.
- Act as a coordination point for remote workforce administration, including time-off tracking, engagement touch points and internal communications.
- Monitor and flag people-related risks, team issues, capacity gaps or organizational concerns to the management promptly.
- Facilitate in maintaining a high-performance, accountability-driven culture through structured follow-ups, communication discipline and documentation.
QUALIFICATIONS & EXPERIENCE
- Law degree, legal studies background, or paralegal certification strongly preferred.
- H.R. degree and/or H.R. diploma from a recognized institution.
- Minimum of 3 years’ experience in supporting CEOs, Founders, Legal Teams and HR operations in a fast-growth environment.
- Strong working knowledge of legal terminology, contracts, and basic deal structures.
- Good understanding of pre-recruitment to post termination HR processes.
- Exceptional organizational skills with meticulous attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently, manage multiple priorities, and operate in a fast-paced, founder-led environment.
- High level of discretion and professionalism in handling confidential information.
PERSONAL ATTRIBUTES
- Analytical legal mindset combined with strong business judgment.
- Highly trustworthy, discreet, and dependable.
- Proactive, responsive, and able to anticipate needs before they arise.
- Detail-oriented with a strong focus on documentation, accuracy, and follow-through.
- Adaptable, resourceful, and aligned with a mission-driven, entrepreneurial culture.
- Operates with an ownership mindset and strong commitment to excellence.
- Strong interpersonal sensitivity and ability to handle people matters with professionalism and confidentiality.
COMPENSATION
A competitive compensation package will be offered, commensurate with experience and qualifications.
