Overview
Associate – Corporate Secretary Jobs in Luxembourg, Luxembourg, Luxembourg at Anderson Wise
Title: Associate – Corporate Secretary
Company: Anderson Wise
Location: Luxembourg, Luxembourg, Luxembourg
Our Client is a leading management company providing tailored solutions to the asset management industry. With a strong commitment to excellence, collaboration and continuous improvement, they offer a dynamic and supportive environment where professionals can thrive.
They are seeking an Associate – Corporate Secretarial Services (CoSec) to join their dynamic team and support a complex portfolio of client entities, ensuring regulatory compliance, maintaining corporate documentation, and assisting with board governance processes.
Your areas of responsibility:
- Manage a portfolio of clients within a single client relationship.
- Maintain and update client files and statutory records in line with regulatory and internal standards.
- Handle administrative tasks including regulatory filings, RBE register updates, RCS deposits, document execution, safekeeping, and legalisation processes.
- Support company lifecycle events such as formations, dissolutions, AGMs, EGMs, and ad-hoc corporate secretarial matters (e.g., director changes, registered office updates, share capital adjustments).
- Draft, finalise, and manage resolutions and other corporate documentation.
- Assist with board support activities including meeting organisation, coordination with attendees, preparation/distribution of materials, drafting minutes, and post-meeting follow-ups.
- Monitor task tracking systems and prioritise workload effectively, escalating conflicts or delays as needed.
- Liaise professionally and independently with fund service providers and clients.
- Participate in team projects, contribute to process improvements, and provide support to colleagues as required.
- Maintain accurate company registers and adhere to internal policies and jurisdiction-specific procedures.
Your profile:
- Minimum of 2 years of experience in corporate secretarial roles.
- Degree in Business, Law, or equivalent experience in company secretarial services.
- Strong knowledge of Luxembourg corporate and fund regulations.
- Highly organised, proactive, and detail-oriented, with strong prioritisation and time management skills.
- Ability to work independently under pressure and meet tight deadlines.
- Fluent in English (written and spoken).
- Proficient in MS Office (Word, Excel, Outlook, Teams).
If this opportunity feels right for you, we’d love to hear from you.
Kindly note that a valid Luxembourg work permit is required for consideration.
All applications are handled with the utmost confidentiality, feel free to review our privacy policy on our website.
We are proud to be an equal opportunity recruitment firm and welcome candidates from all backgrounds.
