Overview
Assistant City Attorney I – Civil Client Services Jobs in Minneapolis, MN at City of Minneapolis
The Assistant (Legal Secretary) is responsible for providing executive level administrative support to attorneys of the firm by effectively managing day-to-day activities and the flow of information and maximizing their attorneys’ time and productivity.
Responsibilities
Foster open and frequent communication with assigned attorneys and keep them informed of upcoming commitments and responsibilities, including assisting in meeting targets and deadlines
Demonstrate intimate knowledge of assigned attorneys’ work habits and preferences by anticipating their needs and shepherding work forward with limited direction
Serve as first point of contact as it relates to managing attorneys’ schedule, travel arrangements, billing, document production (e.g. redlining, formatting, etc.) and other tasks
Develop a strong understanding of each attorneys’ work, as well as that of other practice groups, departments and offices. Build and maintain a professional network of peers across the Firm to assist in solving problems
Manage daily coordination of attorneys’ Outlook calendars and use creative problem solving skills to solve challenging scheduling requirements. Act as the gatekeeper for prioritizing conflicting needs
Coordinate internal and external meetings, programs and events. Arrange proper logistics based on meeting requirements
Interface with clients and liaise with other departments on attorneys’ behalf
Assist with billing and invoicing processes including tracking billable hours and expenses
Assist attorneys with administrative tasks including preparing their diaries, processing Chrome River expenses, and keeping contact lists up to date
Create client matter intake forms
Compose, edit and proofread emails, presentation materials and other documents
Monitor tracking and recording of travel and expense reimbursement requests
Organize and maintain key documents in the appropriate workspaces in the document management system (i.e., iManage Work)
Suggest new processes/procedures to expedite projects and day-to-day workflow
Perform notary duties
Work on ad hoc and special projects
Perform other duties as assigned
Education
Required
Bachelor’s degree or equivalent experience
Preferred
Bachelor’s degree in legal studies, business or related field preferred
Skills and Experience
Required
5+ years of executive assistant experience, preferably in a law firm or in professional services
Excellent interpersonal skills and a professional demeanor; ability to work effectively with all levels of Firm personnel and stakeholders
Strong written and verbal communication skills
Strong attention to detail with the ability to proofread written materials and presentations
Ability to multi-task efficiently and effectively
Demonstrated ability to work independently and collaboratively as part of a team
Strong knowledge of Microsoft Office Suite and tech-savvy with the ability to learn new technologies
Familiarity with collaboration tools such as Microsoft Teams, Zoom, etc.
Possess sound judgment and discretion when handling confidential and sensitive information
Flexibility and adaptability to handle changing priorities and deadlines
Preferred
Certified Notary Public (License must be obtained within 6 months of hire)
Salary Information
MA Only: The estimated base salary range for this position is $80,000 to $100,000 at the time of posting.
The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.
Privacy Notice
For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice .
Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity. The Firm prohibits discrimination or harassment based upon race, color, religion, gender, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, protected veteran’s status or any other legally protected status. “Gender” includes actual or perceived sex, a person’s gender identity, self-image, appearance, behavior or expression, whether or not that gender identity, self-image, appearance, behavior or expression is different from that traditionally associated with the legal sex assigned to that person at birth. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.
#LI-Hybrid
Title: Assistant City Attorney I – Civil Client Services
Company: City of Minneapolis
Location: Minneapolis, MN
