Overview
Assistant Attorney General – Regulated Public Interests Jobs in Atlanta, GA at State of Georgia
Job Overview:
As a Compliance/Transitions Administrator you will be responsible for the daily administrative functions within our compliance and transitions department.
Your Responsibilities:
Open, sort and distribute mail daily
Respond to all emails within 24 hours.
Scan and save all compliance related documents and distribute as necessary
Attend daily FirstCall sessions hosted via Teams each morning at 9:30AM
Attend regular training sessions, webinars, etc.
Complete assigned FirstService University courses
Cross train with other roles to ensure full coverage for the department
Distribute VIVE registration instructions for any vendor inquiry
Assist with vendor registrations through the VIVE platform
Add approved vendors through VIVE into accounting systems
Assist compliance/transitions team with miscellaneous tasks related to various filings, permits, deadlines, projects
Save files for various projects and update spreadsheets accordingly
Notify SiteCompli of any management changes
FDNY INVOICES
Open, sort and scan all incoming FDNY invoices
Once scanned, rename and send to AVID
Code all FDNY invoices in AVID and approve in Compliance queue for the property manager’s approval
Upon receipt of checks, scan copy of original invoice, check and save for our records
Mail invoice and payment directly to FDNY
FDNY PERMITS
Open, sort and scan all incoming FDNY permits
Once scanned, rename and save in designated building folder
Enter new permit information into SiteCompli for future alerts
PERMITS
All permits received by mail are scanned, renamed and saved in the building folder
Original permit should be forwarded to the appropriate property manager
ANNUAL SAFETY NOTICES
Review all physical cards to ensure completion
Mail or email completed cards to SiteCompli
Generate action/response cards in PDF and distribute to property managers
Save PDF of final safety guides at the end of the season
DOB NOW
Electronically sign all DOB NOW filings daily (includes boiler, elevator, façade)
THIRD PARTY WITNESSING ASSIGNMENTS
Email third party witnessing companies with annual assignments (template to be provided)
TAX APPLICATIONS/PETITIONS
Scan, rename all blank forms
Distribute protest forms to the property manager with instructions for completion.
Note spreadsheet with which applications/petitions were received and the tax attorney
Upon receipt of a completed form, review for accuracy and ensure all signatures and notaries are executed
Scan copy of completed form, save in appropriate building folder, update spreadsheet and send via UPS or messenger to tax attorney
TAX ABATEMENT
Open and sort benefit schedules by tax year
Code abatement schedules with building code
Scan, save and rename schedules accordingly
Move all abatement schedules to the appropriate compliance permits folder
Upload to Connect once complete
MULTIPLE DWELLING REGISTRATIONS (MDR)
Review portal to ensure all properties are entered into system and note spreadsheet
Update forms with current information (detailed instructions to be provided)
Generate multiple dwelling registration forms via HPD portal
Print forms and sort by team and distribute to team leader
Review all returned forms for accuracy and confirm signatures and note spreadsheet
Scan completed multiple dwelling registration form and saved in appropriate folder
Mail original forms to HPD
Scan all MDR receipts to appropriate building folder and note spreadsheet
REAL PROPERTY INCOME AND EXPENSE STATEMENTS
File exempt real property income and expense statements via DOF portal
Save filings in appropriate building folders
Update spreadsheet accordingly
GWFG STATUS REPORTS
Email completed report to property manager for distribution to Board/Owner
COOLING TOWERS
Save all cooling tower documents
Send all documentation/information to third party inspection company
Save and track all annual cooling tower certifications
LOCAL LAW #69/2017- BED BUG REPORTING LAW
Collect information from property managers on bed bug incidents
Enter information into HPD portal and submit filing
Save a copy of the filing in the respective building folder
Update spreadsheet as reports are filed
SMOKING POLICY
Distribute copies of existing policies and confirm accuracy with property managers
Collect copies of new policies, save in building folder and email to WelcomeLink
Update spreadsheet accordingly
SUBMETERING
Monitor and track sub metering process for FSR portfolio
Collect copies of sub metering reports and save in designated building folder
Qualifications & Skills:
Bachelor’s degree required.
A high level of energy and a strong bias to service excellence and getting things done with a sense of urgency.
Experience with Microsoft Excel & Office preferred.
Possesses personal and professional integrity.
Able to work independently and be a team player.
Well-organized, efficient and has a good sense of priorities.
Diligent and motivated.
Strong analytical skills and detail oriented.
What We Offer:
As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, life insurance, short term disability, legal, and identity theft. You will also be eligible for company paid life insurance, long term disability, and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, and a 401k with company match.
Compensation:
$21 – $24 / hour
Title: Assistant Attorney General – Regulated Public Interests
Company: State of Georgia
Location: Atlanta, GA
