Overview
Administrative Support Specialist Jobs in Phoenix, AZ at viva
Hybrid Schedule – estimated to be 3 days onsite, 2 days remote
Looking for candidates with excellent customer service skills, proficiency in performing administrative functions including data entry, mail processing, managing inventory, and organization.
Maintain supplies
Provide customer service
Answer and route as appropriate incoming phone calls for district
Administer unit communications
Process and distribute mail for district
Administer routine district correspondence to external agencies
Monitor and distribute incoming fax correspondence
Monitor and maintain unit general correspondence directories
Maintain contact and distribution lists
Administer requests and deliver boxed documents from the client
Maintain employee equipment inventory
Filing, data entry, and report tracking
Backup assistance for unit groups
Provide administrative support on tasks as assigned.
Examples include, but are not limited to:
Changing CVP mailing addresses
Mailing CVP forms
Managing Power of Attorney forms (POA)
Mailing private rail car and flight property notices
Scanning Documents for all areas in the District
Renaming files according to standard naming conventions as appropriate
Moving files from a Microsoft to Google platform
Copying and producing student reference materials
Verify links on the client website for Property Tax related material
Review and verify accuracy of unit forms
Develop and review standard work
Review, compile and store electronic documents in appropriate folder using specified standard naming convention
Education: HS Diploma
Required Skills
Customer Service Skills
Notes:
Hybrid Schedule – estimated to be 3 days onsite, 2 days remote
8:00 AM – 5:00 PM
VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status
Title: Administrative Support Specialist
Company: viva
Location: Phoenix, AZ
Category:
