Overview
Administrative Specialist I Jobs in New Castle, DE at State of Delaware
Location: Des Moines Job Type: Full-Time Date Posted: 5/22/2025 Career Category: Professionals & Staff Summary: Nyemaster Goode is actively seeking a Legal Assistant to join its Des Moines office for an immediate opening
ESSENTIAL FUNCTIONS:
Prepare legal documents and correspondence such as complaints, briefs, discovery responses, motions, etc.
Transcribe legal digital dictation; compile data for exhibits, correspondence and reports.
Proficient proofreading, redlining, and editing of documents prepared by assigned attorneys. Must ensure accuracy, comprehension, and overall grammar and punctuation.
Create and maintain attorney client matter lists. Docket crucial litigation deadlines; coordinate with attorney’s calendar.
File correspondence and legal documents in office filing system and document management system as required.
Ensure proper indexing and filing of original legal documents and pleadings for easy and efficient retrieval.
Process billing, time entry, and expense reimbursements via internal accounting systems.
Process time sensitive state and federal court filings with sense of urgency; knowledge of electronic filing requirements and software required.
Coordinate and arrange for depositions of parties and witnesses; schedule court reporter for same.
Organize and copy documents produced for opposing attorneys and for trial exhibit.
Compose and type routine correspondence.
Review, route and prioritize incoming mail.
Perform other duties such as scheduling appointments, coordinating meetings and agendas, and providing information to callers.
Coordinate travel on airline, hotel, and rental car for out of town travel.
Route articles to lawyers and other company officials.
Eager to perform tasks associated with the functions of a legal secretary.
On-site daily attendance for secured computer access and client confidentiality, and personal interaction with attorneys and clients for client service needs.
Other duties as assigned.
KNOWLEDGE/SKILLS REQUIRED:
Strong production skills with ability to produce accurate and timely work product when transcribing tapes, formatting documents, inputting data, editing, copying, scanning and transmitting text, data and graphics.
Proficiency in Microsoft Office 2013 (Outlook, Word, Excel and PowerPoint), Internet research skills, document management systems, attorney time entry software
Excellent analytical, written and verbal communications skills. Must be proactive and have the ability to work both independently and collaboratively with colleagues. Excellent customer-service skills required.
MINIMUM QUALIFICATIONS:
A High School diploma or equivalent on the job experience.
Minimum of 1-2 years of experience in a professional services organization providing clerical support.
Show more
Title: Administrative Specialist I
Company: State of Delaware
Location: New Castle, DE
