Overview
Administrative Specialist 1 / Trainee 1 /Trainee 2 Jobs in Rochester, NY at Civil Service, Department of
Job Overview:
We are seeking a highly organized and detail-oriented Executive Assistant to support our licensing and legal operations. In this role, you will play a critical part in ensuring compliance across state regulations, maintaining accurate legal documentation, and facilitating coordination with external legal counsel. The ideal candidate will have a strong background in legal administration or compliance, excellent follow-up and tracking skills, and the ability to manage sensitive information with discretion. This is a key support role that requires reliability, strong communication, and the ability to thrive in a fast-paced environment.
About Kandi America:
Kandi America is the U.S. subsidiary of Kandi Technologies and serves as the key distributor for golf carts, UTVs, and e-bikes in the North American market. Based in Dallas, TX, our mission is to provide innovative, eco-friendly, and reliable off-road vehicles for both recreational and commercial use. As demand grows, we are expanding our team and seeking individuals who thrive in a fast-paced and collaborative environment.
Responsibilities:
Coordinate licensing processes and ensure dealer compliance across all U.S. states
Maintain accurate tracking of legal and regulatory documentation
Support external legal counsel by preparing filings, conducting legal research, and coordinating schedules
Draft business correspondence and assist with project coordination related to ongoing legal matters
Additional responsibilities as directed
Requirements:
2–5 years of experience in compliance, legal administration, or licensing operations
Highly detail-oriented, dependable, and able to perform well under pressure
Strong skills in documentation, follow-up, and system-based tracking
Bachelor’s degree preferred; equivalent field leadership experience strongly considered
Job Type: Full-time
Pay: $55,000–$70,000 per year
Benefits:
401(k) retirement plan
Health insurance
Dental insurance
Vision insurance
Paid Time Off (PTO)
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Title: Administrative Specialist 1 / Trainee 1 /Trainee 2
Company: Civil Service, Department of
Location: Rochester, NY
